Prolink
JOB SUMMARY
The Executive Assistant position is within our Finance department and will support our Controller and CFO. This position partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed.
RESPONSIBILITIES
Manage personal, company, and client information with confidentiality, professionalism, and discretion
Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries
Compile and organize business and personal expenses, invoices, and other financial statements
Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables
Assist with building written communications and presentations
Act as a liaison with internal and external stakeholders of the executives
Assist with personal responsibilities as needed
Perform other related duties as assigned
REQUIREMENTS
Associate degree in a related discipline or equivalent work experience
On-site attendance five days per week to support in-person collaboration and operational needs
1+ years of experience in a related field
Proficient with Microsoft Office 365 suite of products
Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
Able to professionally manage confidential and sensitive information
Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment
Able to use a variety of business or technical programs to complete tasks
High level of integrity, motivation, accountability, perseverance, and alignment with Prolink’s values
PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role’s requirements and/or specific to the nature of Prolink’s business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.
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RESPONSIBILITIES
Manage personal, company, and client information with confidentiality, professionalism, and discretion
Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries
Compile and organize business and personal expenses, invoices, and other financial statements
Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables
Assist with building written communications and presentations
Act as a liaison with internal and external stakeholders of the executives
Assist with personal responsibilities as needed
Perform other related duties as assigned
REQUIREMENTS
Associate degree in a related discipline or equivalent work experience
On-site attendance five days per week to support in-person collaboration and operational needs
1+ years of experience in a related field
Proficient with Microsoft Office 365 suite of products
Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
Able to professionally manage confidential and sensitive information
Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment
Able to use a variety of business or technical programs to complete tasks
High level of integrity, motivation, accountability, perseverance, and alignment with Prolink’s values
PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role’s requirements and/or specific to the nature of Prolink’s business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.
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