JLL
Position:
Sales Coordinator
Location:
Nashville
Reports to:
Local Operations Manager
What this job involves We are looking for a Sales Coordinator to join our Brokerage Operations team. In this role, you will have the opportunity to engage in a well‑rounded list of contributions for the Nashville Retail team, which will include administrative, financial, mapping, marketing and operational functions for the business. We offer a fun, fast‑paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Key Responsibilities Business Operations
Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, custom demographics and psychographics
Track and maintain lease comp data
Assist in the preparation of deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Draft Listing Agreements and renewals. Track expiration dates
Marketing
Create and edit presentations, pitches, and client deliverables for prospect/client meetings
Manage listings on CoStar, LoopNet, and JLL sites (i.e. MarketSphere)
Work with design and local vendors to create, order and schedule installation of property signage
Execute or coordinate both custom and templated brochures, market surveys, and property flyers
Create and track performance for email marketing campaigns for availabilities
Assist in planning industry functions, client events and open houses
Basic mapping and GIS duties, coordinate projects with mapping specialists as needed
Partner with JBS and JLL Graphics teams on custom marketing deliverables
Finance
Track and process broker expense reports according to the JLL T&E Policy
Set up new vendor suppliers and manage AP vouchers for property marketing expense
Administrative
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed
Required Qualifications
1+ years relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
Highly proficient in Microsoft Office Suite including Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in‑house platforms
Experienced with Adobe InDesign
Knowledge of GIS and ESRI software
Preferred Qualifications
Project management capabilities, including multi‑tasking, prioritization, deadline management, and the ability to work both independently & with a team
Resourceful, proactive, detail‑oriented, and willing to learn with a positive attitude & a drive for personal growth & development
Able to assert discretion & professionalism when given access to confidential & private information
Strong proofreading and editing abilities
Bilingual with Spanish as a secondary language
Seniority level Associate
Employment type Full‑time
Job function Sales and Business Development
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Sales Coordinator
Location:
Nashville
Reports to:
Local Operations Manager
What this job involves We are looking for a Sales Coordinator to join our Brokerage Operations team. In this role, you will have the opportunity to engage in a well‑rounded list of contributions for the Nashville Retail team, which will include administrative, financial, mapping, marketing and operational functions for the business. We offer a fun, fast‑paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Key Responsibilities Business Operations
Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, custom demographics and psychographics
Track and maintain lease comp data
Assist in the preparation of deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Draft Listing Agreements and renewals. Track expiration dates
Marketing
Create and edit presentations, pitches, and client deliverables for prospect/client meetings
Manage listings on CoStar, LoopNet, and JLL sites (i.e. MarketSphere)
Work with design and local vendors to create, order and schedule installation of property signage
Execute or coordinate both custom and templated brochures, market surveys, and property flyers
Create and track performance for email marketing campaigns for availabilities
Assist in planning industry functions, client events and open houses
Basic mapping and GIS duties, coordinate projects with mapping specialists as needed
Partner with JBS and JLL Graphics teams on custom marketing deliverables
Finance
Track and process broker expense reports according to the JLL T&E Policy
Set up new vendor suppliers and manage AP vouchers for property marketing expense
Administrative
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed
Required Qualifications
1+ years relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
Highly proficient in Microsoft Office Suite including Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in‑house platforms
Experienced with Adobe InDesign
Knowledge of GIS and ESRI software
Preferred Qualifications
Project management capabilities, including multi‑tasking, prioritization, deadline management, and the ability to work both independently & with a team
Resourceful, proactive, detail‑oriented, and willing to learn with a positive attitude & a drive for personal growth & development
Able to assert discretion & professionalism when given access to confidential & private information
Strong proofreading and editing abilities
Bilingual with Spanish as a secondary language
Seniority level Associate
Employment type Full‑time
Job function Sales and Business Development
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