Executive Assistant Job at Primary Services in Houston
Primary Services, Houston, TX, United States, 77246
Join a dynamic environment supporting executive leadership and play a pivotal role in ensuring smooth operations across the organization. This role offers direct interaction with senior leaders and the opportunity to make a meaningful impact on daily operations while managing high-level administrative responsibilities.
Primary Services is excited to announce the role of Executive Assistant for our client. This position provides comprehensive support to the CEO and senior leadership team of a large organization, facilitating efficient workflow, managing complex schedules, and coordinating key departmental activities. You will serve as a central point of contact, ensuring seamless communication, organization, and execution of tasks across multiple business functions.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
- Arrange complex domestic and international travel, including accommodations, itineraries, and expense reporting.
- Prepare presentations, reports, and correspondence using Microsoft Word, Excel, and PowerPoint.
- Plan and coordinate executive meetings, events, and offsite engagements.
- Maintain confidentiality of sensitive corporate information and communications.
- Serve as a liaison between the executive office and internal/external stakeholders.
- Assist with special projects and initiatives as assigned by senior leadership.
- Ensure smooth workflow for executive communications, approvals, and administrative processes.
Qualifications
- 5+ years of administrative experience, including at least 2 years supporting executives.
- Proficiency in Microsoft Word, Excel, and PowerPoint; experience with SAP preferred.
- Experience managing executive calendars, coordinating travel, and planning events.
- Strong written and verbal communication skills.
- Ability to prioritize multiple responsibilities and maintain confidentiality.
- Experience working in an international business environment is a plus.