Executive Assistant Job at Confidential - Job Hiring in Los Angeles

Executive Assistant – Wealth Management

Location: Century City, CA (Onsite, Monday–Friday)

Compensation: $80,000 – $90,000 base salary + bonus + benefits

A prestigious Wealth Management firm in Century City is seeking a poised, detail-oriented Executive Assistant to support five senior executives within a fast-paced, client-focused environment. The ideal candidate will bring exceptional organization, discretion, and professionalism, with the ability to anticipate needs and manage multiple priorities seamlessly. This is a full-time, onsite role working closely with high-level leadership and affluent clientele.

Key Responsibilities

• Provide high-touch administrative support to five C-suite and senior executives, maintaining proactive communication and follow-through.
• Manage complex calendars, coordinate internal and client meetings, and ensure executives are fully prepared with agendas and materials.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare, edit, and proof correspondence, presentations, and client-facing materials with impeccable attention to detail and confidentiality.
• Process expense reports, vendor invoices, and reimbursements through the firm’s internal systems in a timely and accurate manner.
• Support client engagement initiatives, including event coordination, meeting preparation, and follow-up communications.
• Act as a liaison between executives, staff, and high-net-worth clients, handling inquiries with professionalism and discretion.
• Assist with special projects, department initiatives, and internal reporting as needed.

Qualifications

• Minimum of 3+ years’ experience supporting multiple senior executives, ideally within wealth management, finance, private banking, or professional services.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• High emotional intelligence and professional polish when interacting with clients and stakeholders.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with CRM systems (Salesforce or similar).
• Strong ability to prioritize competing demands and manage time effectively in a deadline-driven environment.
• Discreet, trustworthy, and able to handle sensitive information with the utmost confidentiality.

Ideal Candidate Profile

• Polished and composed under pressure, with a natural ability to multitask and anticipate needs.
• Proactive, dependable, and solution-oriented, taking ownership of tasks without heavy supervision.
• Thrives in a professional, team-oriented office with a high standard for excellence and client service.

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and Writing/Editing

Industries

Financial Services and Investment Management

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.