Position
Accounting Manager at Hyatt
Summary
The accounting manager will be responsible for handling payables and receivables, along with the audit of revenues. The manager will assist the Assistant General Manager / General Manager by completing financials, payables, income journal deposits, and other sensitive tasks.
Hotel Values
The hotel values an LOU attitude, where an employee is encouraged to Lead, take Ownership and deal with situations of all kinds with a Sense of Urgency. The culture encourages going above and beyond the minimum standards at all times to show concern and care for guests, co‑workers and managers, and to provide exceptional service to guests at all times.
Seniority Level
Director
Employment Type
Full‑time
Job Function
Accounting/Auditing and Finance
Industries
Hospitality
Essential Functions
Accounts Payable
- Daily processing of accounts payable transactions, including purchase orders, receiving reports, invoices, and check requests.
- Maintain accounts payable controls in accordance with hotel standards, including appropriate expensing of invoices in accordance with the Uniform System of Accounts for Hotels.
- Maintain accounts payable files, including invoices paid and unpaid.
- Complete accurately the income journal, payables, receivables, and deposits.
- Accurately code income and expenses, keep up on checkbook accounting, and complete P&L and other financial tasks critical to assisting corporate in managing the hotel financials.
- Work directly with the General Manager in budget preparation and planning process. Monitor budget, revenues, and expenses to ensure the hotel is on track to attain goals.
- Outline for departments any excess expense, along with recommendations for correction.
- Verbal and written communication with vendors, and internal customers as needed to perform job duties. Research issues with invoices and guest folios and make adjustments and corrections without supervision.
- Prepare brand reports, and complete weekly, monthly, semi‑annual, and annual reports for brand compliance.
Accounts Receivable
- Maintain responsibility for the billing of accounts receivable (AR) daily.
- Reconcile daily cash deposits and credit card transmissions.
- Perform billing and collection efforts, which may include collection calls.
- Resolve all credit card disputes and chargebacks in a timely manner.
- Ensure timely resolution of guest phone inquiries, respond quickly to requests in a friendly manner, and follow up to ensure guest satisfaction.
- Reconcile taxes daily.
General Cashier
- Maintain controls for all cashier banks, house banks, and petty cash funds in the hotel according to company policy.
- Prepare all bank deposits, due backs, and back change orders according to company policies and procedures.
Daily Revenue Audit
- Perform accounting review of prior day’s revenue receipts, balancing documentation and subsidiary systems to POS.
- Create income journal to be posted to the General Ledger.
- Create and distribute daily revenue and payroll report.
- Research and resolve variances as may be detected during the audit.
Education / Experience
Hotel accounting experience and knowledge are highly desired.
Required Skills
- Microsoft Excel and Word knowledge required.
- Accounting software knowledge is highly desired.
Travel Required
Minimal local travel.
Working Environment
The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job and will require the employee to spend a majority of their time sitting.
Physical Demands
- Must be able to lift or move 25 pounds.
- Specific vision abilities required to see, read‑write, and use a computer.
NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job‑related duties assigned by their supervisor.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third‑party management company that is responsible for all employment benefits and obligations at this location.