Ports America Chesapeake, LLC
Overview
In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, while driving the future of supply chain logistics and marine terminal operations. Ports America offers opportunities to contribute across docks or in administrative roles, finance, payroll, or IT, with a meaningful impact on the national economy and critical supply chain operations. The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. The role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws, assisting with internal and external audits, and maintaining payroll department filing. Essential Duties
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed. Research and analyze discrepancies and process adjustments, as necessary. Cross check other team member’s payroll entries. Answer payroll data entry questions and work closely with union representatives and managers to ensure compliance with union contracts. Assist with internal and external quarterly and annual audits. Maintain payroll filing and organize the payroll storage area. Prepare wires and check requests for weekly, monthly, and quarterly union dues, deductions, and pension and welfare (man-hour) contributions. Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writ of garnishment from state or federal agencies. Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed. Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for general ledger workup for the accounting department. Review and edit process workflows created by internal audit to ensure accuracy. Log and verify all manual checks for validity. This is a hybrid role that requires working in the office three days a week. Minimum Requirements (Education, Experience, Certifications)
Associate’s degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment. Preferred Requirements (Education, Experience, Certifications)
Fundamentals of Payroll Certificate (FPC) preferred Familiar with Federal and state payroll tax laws 1+ years UKG experience 1+ years union labor payroll experience 3+ years of experience in data entry in an office environment Intermediate to advanced proficiency with Microsoft Word, Excel, and Access Excellent customer service and communication skills Ability to work as a team player in a high-volume payroll department Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision Ability to remain calm and in control under pressure Knowledge, Skills & Abilities
Excellent customer service and communication skills Ability to work as a team player in a high-volume payroll department Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision Ability to remain calm and in control under pressure Working Conditions
Office environment, filing, lifting record keeping boxes Note
This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization. Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. If you require additional information about our comprehensive data privacy policy, please contact us via email at human.resources@portsamerica.com. Our dedicated team at Ports America will address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will provide the necessary details to help you understand our practices and protocols.
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In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, while driving the future of supply chain logistics and marine terminal operations. Ports America offers opportunities to contribute across docks or in administrative roles, finance, payroll, or IT, with a meaningful impact on the national economy and critical supply chain operations. The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. The role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws, assisting with internal and external audits, and maintaining payroll department filing. Essential Duties
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed. Research and analyze discrepancies and process adjustments, as necessary. Cross check other team member’s payroll entries. Answer payroll data entry questions and work closely with union representatives and managers to ensure compliance with union contracts. Assist with internal and external quarterly and annual audits. Maintain payroll filing and organize the payroll storage area. Prepare wires and check requests for weekly, monthly, and quarterly union dues, deductions, and pension and welfare (man-hour) contributions. Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writ of garnishment from state or federal agencies. Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed. Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for general ledger workup for the accounting department. Review and edit process workflows created by internal audit to ensure accuracy. Log and verify all manual checks for validity. This is a hybrid role that requires working in the office three days a week. Minimum Requirements (Education, Experience, Certifications)
Associate’s degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment. Preferred Requirements (Education, Experience, Certifications)
Fundamentals of Payroll Certificate (FPC) preferred Familiar with Federal and state payroll tax laws 1+ years UKG experience 1+ years union labor payroll experience 3+ years of experience in data entry in an office environment Intermediate to advanced proficiency with Microsoft Word, Excel, and Access Excellent customer service and communication skills Ability to work as a team player in a high-volume payroll department Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision Ability to remain calm and in control under pressure Knowledge, Skills & Abilities
Excellent customer service and communication skills Ability to work as a team player in a high-volume payroll department Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision Ability to remain calm and in control under pressure Working Conditions
Office environment, filing, lifting record keeping boxes Note
This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization. Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. If you require additional information about our comprehensive data privacy policy, please contact us via email at human.resources@portsamerica.com. Our dedicated team at Ports America will address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will provide the necessary details to help you understand our practices and protocols.
#J-18808-Ljbffr