Veniceymca
Description
The Executive Assistant to the Chief Executive Officer (CEO) plays a critical role in advancing the mission and impact of the YMCA of Southwest Florida. Serving as the right hand to the CEO, this position provides high-level administrative, strategic, and confidential support, ensuring the smooth and efficient operation of the CEO’s office.
The ideal candidate will be a poised and trusted professional who can manage sensitive information, exercise sound judgment, and represent the CEO’s voice and vision with authenticity and excellence. This individual will regularly interact with board members, community leaders, donors, and senior executives—requiring exceptional communication skills, professionalism, and a deep understanding of the Y’s mission and brand.
Requirements
Essential Responsibilities
Executive and Administrative Support: Manage and maintain the CEO’s dynamic calendar, ensuring strategic prioritization of meetings and events. Screen calls, emails, and meeting requests, responding independently when appropriate and exercising discretion at all times. Draft, proofread, and edit correspondence, presentations, reports, and public communications in the CEO’s voice and aligned with YMCA branding and tone. Coordinate travel logistics, itineraries, and expense reconciliations. Anticipate the CEO’s needs and proactively provide information, resources, and solutions. Board and Leadership Relations
Serve as the primary administrative liaison to the YMCA of Southwest Florida Board of Directors and its committees. Prepare and organize board and committee meeting materials, including agendas, reports, and minutes. Foster strong, professional relationships with board members and support communication between the CEO and the Board. Coordinate board engagement in key initiatives and community events. Organizational Coordination and Communication
Serve as the central liaison between the CEO, Senior Leadership Team, and key internal stakeholders to ensure alignment on priorities. Coordinate executive meetings, leadership retreats, and special events hosted by the CEO’s office. Track progress on major organizational initiatives and ensure timely follow-up on action items. Represent the CEO and the YMCA at internal and community events when needed. Community Engagement and Brand Stewardship
Draft communications, speeches, and talking points for the CEO that reflect his voice, leadership style, and alignment with the Y’s mission. Partner with the Marketing & Communications team to ensure all CEO-related communications uphold the Y brand and values. Build positive relationships with community leaders, donors, and partners as an extension of the CEO’s office. Handle all communications and information with the utmost confidentiality and professionalism. Confidential Advisory and Liaison Role
Serve as a trusted confidant to the CEO, exercising sound judgment and tact in all matters. Run interference as necessary, helping the CEO manage competing demands and maintain focus on strategic priorities. Maintain a pulse on organizational dynamics, providing insight and recommendations to support leadership effectiveness. Qualifications
Bachelor’s degree in business administration, communications, nonprofit management, or related field preferred. 7–10 years of executive-level administrative experience, preferably supporting a CEO or senior leader in a complex nonprofit or mission-driven organization. Outstanding written and verbal communication skills; proven ability to write in the voice of another executive. Strong interpersonal skills and the ability to engage with high-level leaders, donors, and community members. Demonstrated ability to handle confidential information with discretion and professionalism. Excellent organizational and time management skills, with the ability to handle multiple priorities simultaneously. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools such as Teams and SharePoint. Deep commitment to the mission and values of the YMCA of Southwest Florida, with a thorough understanding of the Y’s brand and culture. Core Competencies
Professionalism and Integrity: Consistently demonstrates the Y’s core values of caring, honesty, respect, and responsibility Strategic Communication: Communicates with precision, discretion, and diplomacy in representing the CEO. Relationship Building: Builds trust and rapport with leaders, staff, and external stakeholders. Organizational Agility: Navigates complex systems effectively and anticipates leadership needs. Discretion and Judgment: Handles sensitive and confidential matters with absolute integrity. Mission Alignment: Embodies and promotes the YMCA’s mission and community-centered purpose. About the YMCA of Southwest Florida The YMCA of Southwest Florida is a leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. Serving thousands of individuals and families each year, the Y is committed to providing equitable access, fostering personal growth, and building a stronger, healthier region for all. The Y’s cause-driven work empowers people of all backgrounds to learn, grow, and thrive—anchored in a deep belief in the potential of every individual. Equal Employment Opportunity Statement The YMCA of Southwest Florida is an equal opportunity employer and welcomes applicants from diverse backgrounds. We value an inclusive workplace that celebrates the unique contributions of each team member. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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Executive and Administrative Support: Manage and maintain the CEO’s dynamic calendar, ensuring strategic prioritization of meetings and events. Screen calls, emails, and meeting requests, responding independently when appropriate and exercising discretion at all times. Draft, proofread, and edit correspondence, presentations, reports, and public communications in the CEO’s voice and aligned with YMCA branding and tone. Coordinate travel logistics, itineraries, and expense reconciliations. Anticipate the CEO’s needs and proactively provide information, resources, and solutions. Board and Leadership Relations
Serve as the primary administrative liaison to the YMCA of Southwest Florida Board of Directors and its committees. Prepare and organize board and committee meeting materials, including agendas, reports, and minutes. Foster strong, professional relationships with board members and support communication between the CEO and the Board. Coordinate board engagement in key initiatives and community events. Organizational Coordination and Communication
Serve as the central liaison between the CEO, Senior Leadership Team, and key internal stakeholders to ensure alignment on priorities. Coordinate executive meetings, leadership retreats, and special events hosted by the CEO’s office. Track progress on major organizational initiatives and ensure timely follow-up on action items. Represent the CEO and the YMCA at internal and community events when needed. Community Engagement and Brand Stewardship
Draft communications, speeches, and talking points for the CEO that reflect his voice, leadership style, and alignment with the Y’s mission. Partner with the Marketing & Communications team to ensure all CEO-related communications uphold the Y brand and values. Build positive relationships with community leaders, donors, and partners as an extension of the CEO’s office. Handle all communications and information with the utmost confidentiality and professionalism. Confidential Advisory and Liaison Role
Serve as a trusted confidant to the CEO, exercising sound judgment and tact in all matters. Run interference as necessary, helping the CEO manage competing demands and maintain focus on strategic priorities. Maintain a pulse on organizational dynamics, providing insight and recommendations to support leadership effectiveness. Qualifications
Bachelor’s degree in business administration, communications, nonprofit management, or related field preferred. 7–10 years of executive-level administrative experience, preferably supporting a CEO or senior leader in a complex nonprofit or mission-driven organization. Outstanding written and verbal communication skills; proven ability to write in the voice of another executive. Strong interpersonal skills and the ability to engage with high-level leaders, donors, and community members. Demonstrated ability to handle confidential information with discretion and professionalism. Excellent organizational and time management skills, with the ability to handle multiple priorities simultaneously. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools such as Teams and SharePoint. Deep commitment to the mission and values of the YMCA of Southwest Florida, with a thorough understanding of the Y’s brand and culture. Core Competencies
Professionalism and Integrity: Consistently demonstrates the Y’s core values of caring, honesty, respect, and responsibility Strategic Communication: Communicates with precision, discretion, and diplomacy in representing the CEO. Relationship Building: Builds trust and rapport with leaders, staff, and external stakeholders. Organizational Agility: Navigates complex systems effectively and anticipates leadership needs. Discretion and Judgment: Handles sensitive and confidential matters with absolute integrity. Mission Alignment: Embodies and promotes the YMCA’s mission and community-centered purpose. About the YMCA of Southwest Florida The YMCA of Southwest Florida is a leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. Serving thousands of individuals and families each year, the Y is committed to providing equitable access, fostering personal growth, and building a stronger, healthier region for all. The Y’s cause-driven work empowers people of all backgrounds to learn, grow, and thrive—anchored in a deep belief in the potential of every individual. Equal Employment Opportunity Statement The YMCA of Southwest Florida is an equal opportunity employer and welcomes applicants from diverse backgrounds. We value an inclusive workplace that celebrates the unique contributions of each team member. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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