University of Memphis
Posting Details
Posting Number: SAECC4334
Title: Associate Director, Athletic Finance
Campus Location: Main Campus (Memphis, TN)
Position Number: 016793
Category: Staff (Hourly/Monthly)
Department: Athletic Business Office
Eligibility Minimum Position Qualifications: • Bachelor’s degree and three (3) years of relevant experience; or Master’s degree and one (1) year of relevant experience. Degree must be obtained by December 31, 2025. • Experience may include full‑time/part‑time work as former student‑athletes, athletics internships, graduate assistantships, coaching roles, or other comparable experiences within NCAA athletics or a professional sports environment. • Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Work Schedule Monday – Friday: 8:00 a.m. – 4:30 p.m. Will require work beyond the normal schedule, including some nights, weekends and holidays as needed.
Compensation Hiring Range: $50,000 per year (Full‑time). Full‑time benefits are eligible for full‑time employees.
Working Conditions The employee is regularly required to sit, use hands to handle, or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Application Process All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application. Upload a cover letter, resume, and reference list if required by the system. Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the interview date.
Knowledge, Skills, and Abilities
Thorough knowledge of administrative/business office methods and procedures, as well as NCAA rules and policies.
Ability to communicate effectively and strong interpersonal skills.
Ability to work independently.
Strong organizational skills.
Knowledge of accounting and finance principles.
Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.
Ability to maintain prompt and regular attendance.
Duties & Responsibilities Budget & Finance
Create, update and coordinate distribution of budget reports for assigned sports and departments.
Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership.
Hold regular meetings with assigned sports and departments to provide updates on budget standing and address concerns.
Financial Reporting
Assist with data collection and organization for all required annual reporting (NCAA, EADA, Conference, State, University, etc.).
Support the Athletics CFO and Assistant Athletic Director, Finance by providing all necessary information to auditors in annual department audits.
Financial Accounting
Complete daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance.
Assist in monthly/quarterly reconciliation of ticket sales for assigned sports working collaboratively with appropriate Athletic Ticket Office staff.
Perform regular quality control review of all financial transactions and make correcting entries where needed.
Accounts Payable
Review all Nike invoices and collaborate with Business Office leadership to ensure invoices are paid correctly and in a timely manner.
Assist with payment of all expenses related to the Memphis Athletic Foundation and ensure proper funds are used for each expense.
Facilitate the creation, review, and execution of all game contracts and track and ensure any with financial guarantees are budgeted appropriately and paid in a timely manner.
Human Resources/Payroll
Create monthly reports on departmental staff Nike Elite usage and Courtesy Car usage and submit appropriate information to Payroll.
Initiate the hiring process for temporary, student and graduate assistants, staff members and monitor and communicate with HR and Business Office leadership on status and any needed actions.
Review and assist with completion of all bi‑weekly timesheets and monthly leave reports for department staff.
Submit all necessary information for any type of extra pay for new or current staff (extra pay, moving allowance, car allowance, cell phone stipend, etc.).
Ensure adherence to policies and procedures.
Administrative
Assist in management of departmental phone line & calendar and in the dissemination of department‑wide information, as needed.
Manage Business Office Inventory as assigned.
Attend Athletics events as required.
Other duties as assigned.
Additional Position Information Must comply with all Athletics department, University, Board of Trustees, Athletic Conference, and NCAA policies and procedures.
Benefits of Employment Applies to full‑time, non‑police employees only.
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Eligibility Minimum Position Qualifications: • Bachelor’s degree and three (3) years of relevant experience; or Master’s degree and one (1) year of relevant experience. Degree must be obtained by December 31, 2025. • Experience may include full‑time/part‑time work as former student‑athletes, athletics internships, graduate assistantships, coaching roles, or other comparable experiences within NCAA athletics or a professional sports environment. • Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Work Schedule Monday – Friday: 8:00 a.m. – 4:30 p.m. Will require work beyond the normal schedule, including some nights, weekends and holidays as needed.
Compensation Hiring Range: $50,000 per year (Full‑time). Full‑time benefits are eligible for full‑time employees.
Working Conditions The employee is regularly required to sit, use hands to handle, or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Application Process All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application. Upload a cover letter, resume, and reference list if required by the system. Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the interview date.
Knowledge, Skills, and Abilities
Thorough knowledge of administrative/business office methods and procedures, as well as NCAA rules and policies.
Ability to communicate effectively and strong interpersonal skills.
Ability to work independently.
Strong organizational skills.
Knowledge of accounting and finance principles.
Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.
Ability to maintain prompt and regular attendance.
Duties & Responsibilities Budget & Finance
Create, update and coordinate distribution of budget reports for assigned sports and departments.
Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership.
Hold regular meetings with assigned sports and departments to provide updates on budget standing and address concerns.
Financial Reporting
Assist with data collection and organization for all required annual reporting (NCAA, EADA, Conference, State, University, etc.).
Support the Athletics CFO and Assistant Athletic Director, Finance by providing all necessary information to auditors in annual department audits.
Financial Accounting
Complete daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance.
Assist in monthly/quarterly reconciliation of ticket sales for assigned sports working collaboratively with appropriate Athletic Ticket Office staff.
Perform regular quality control review of all financial transactions and make correcting entries where needed.
Accounts Payable
Review all Nike invoices and collaborate with Business Office leadership to ensure invoices are paid correctly and in a timely manner.
Assist with payment of all expenses related to the Memphis Athletic Foundation and ensure proper funds are used for each expense.
Facilitate the creation, review, and execution of all game contracts and track and ensure any with financial guarantees are budgeted appropriately and paid in a timely manner.
Human Resources/Payroll
Create monthly reports on departmental staff Nike Elite usage and Courtesy Car usage and submit appropriate information to Payroll.
Initiate the hiring process for temporary, student and graduate assistants, staff members and monitor and communicate with HR and Business Office leadership on status and any needed actions.
Review and assist with completion of all bi‑weekly timesheets and monthly leave reports for department staff.
Submit all necessary information for any type of extra pay for new or current staff (extra pay, moving allowance, car allowance, cell phone stipend, etc.).
Ensure adherence to policies and procedures.
Administrative
Assist in management of departmental phone line & calendar and in the dissemination of department‑wide information, as needed.
Manage Business Office Inventory as assigned.
Attend Athletics events as required.
Other duties as assigned.
Additional Position Information Must comply with all Athletics department, University, Board of Trustees, Athletic Conference, and NCAA policies and procedures.
Benefits of Employment Applies to full‑time, non‑police employees only.
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