Washington State ESD
Overview
We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Inclusion | Equity
At the Department of Licensing (DOL), we recognize the importance of work-life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.
We have an exciting new opening for an Accounts Payable Supervisor to join our growing Finance team in our Director's Office!
As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.
If you have accounting experience and are looking for a role where you can make a real difference through mentorship and problem solving, we encourage you to apply!
Responsibilities As the Accounts Payable Supervisor, you will oversee the daily operations of the Accounts Payable unit, ensuring that payments, invoices, refunds, and statements are processed efficiently and accurately. Your keen eye for detail will be critical in reviewing and auditing payment entries, proactively identifying and correcting any discrepancies. In this role, you will be expected to lead and provide clear guidance to your team on best practices and procedures, ensuring full compliance with Generally Accepted Accounting Principles (GAAP). You’ll be a problem solver, adept at addressing challenges and finding effective solutions to maintain compliance with all agency policies and directives. Your understanding of the why behind our accounting processes will help grow and align your team's state accounting knowledge.
What you will do
Research discrepancies regarding past due accounts and process correcting entries as needed.
Conduct fiscal research to make correcting entries and develop or recommend procedures to improve accounting operations and mitigate future occurrence.
Perform fiscal year close activities related to accounts payable and fiscal close.
Analyze fiscal data from multiple sources to reconcile assigned general ledger accounts to ensure accurate balances.
Conduct research in multiple systems to investigate and balance interagency payables at year end.
Communicate with vendors to explain and resolve potential issues.
Assist with inquiries regarding vendor setups, obtaining quotes, wage rates, use tax, and payment approval procedures.
Supervise, train, and review the work of fiscal staff and supervisors for accuracy.
Advise fiscal staff regarding the handling of non-routine reporting transactions.
What you will bring Eight (8) years of experience in accounting, auditing, budget, finance, business administration, economics, or public administration field.
AND
18 quarter hours or 12 semester hours in accounting, auditing, budget, finance, business administration, economics, or public administration.
Four (4) years of relevant education may substitute year for year for experience.
Experience can be obtained concurrently.
Experience must include:
Three (3) years of experience:
Analyzing and reconciling general or subsidiary ledger for validity and accuracy.
Entering accurate accounting related information into an electronic accounting system.
Providing customer service by listening attentively, identifying needs or issues, providing options for customers, and exercising knowledge of state laws and regulations to assist others.
Interpreting, explaining, and training on agency/organization directions, policies, and procedures.
Conveying ideas and information in writing, using language appropriate to the topic and reader.
Accurately using the ten-key numeric keypad on a computer or adding machine to enter numerical data by touch.
Two (2) years of experience:
Using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
Using word processing software, such as Microsoft Word.
Performing research, gathering applicable records, and managing hardcopy and electronic accounting records.
What may help set you apart
Experience working in Washington State government accounting.
Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.
Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and GAAP.
Experience successfully directing the work of others through mentoring, coaching, and team building.
Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).
Experience using DOL specific systems such as DRIVES, POLARIS, and RevVal.
Additional Conditions of employment
Prior to a new hire, a pre-employment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
This position requires in-office attendance regularly, as dictated by management, and will have telework opportunities regularly.
The Department of Licensing is committed to the full inclusion of all qualified individuals. We will take the steps to ensure that people with disabilities are provided reasonable accommodations.
How to apply
Select the apply button at the top of this job announcement.
Attach a current:
A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
Resume
Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.
Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference, please notify the Talent Acquisition Team. Please include the title of this position in the subject line.
The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.
The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.
We do not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
#J-18808-Ljbffr
Respect | Trust | Diversity | Inclusion | Equity
At the Department of Licensing (DOL), we recognize the importance of work-life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.
We have an exciting new opening for an Accounts Payable Supervisor to join our growing Finance team in our Director's Office!
As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.
If you have accounting experience and are looking for a role where you can make a real difference through mentorship and problem solving, we encourage you to apply!
Responsibilities As the Accounts Payable Supervisor, you will oversee the daily operations of the Accounts Payable unit, ensuring that payments, invoices, refunds, and statements are processed efficiently and accurately. Your keen eye for detail will be critical in reviewing and auditing payment entries, proactively identifying and correcting any discrepancies. In this role, you will be expected to lead and provide clear guidance to your team on best practices and procedures, ensuring full compliance with Generally Accepted Accounting Principles (GAAP). You’ll be a problem solver, adept at addressing challenges and finding effective solutions to maintain compliance with all agency policies and directives. Your understanding of the why behind our accounting processes will help grow and align your team's state accounting knowledge.
What you will do
Research discrepancies regarding past due accounts and process correcting entries as needed.
Conduct fiscal research to make correcting entries and develop or recommend procedures to improve accounting operations and mitigate future occurrence.
Perform fiscal year close activities related to accounts payable and fiscal close.
Analyze fiscal data from multiple sources to reconcile assigned general ledger accounts to ensure accurate balances.
Conduct research in multiple systems to investigate and balance interagency payables at year end.
Communicate with vendors to explain and resolve potential issues.
Assist with inquiries regarding vendor setups, obtaining quotes, wage rates, use tax, and payment approval procedures.
Supervise, train, and review the work of fiscal staff and supervisors for accuracy.
Advise fiscal staff regarding the handling of non-routine reporting transactions.
What you will bring Eight (8) years of experience in accounting, auditing, budget, finance, business administration, economics, or public administration field.
AND
18 quarter hours or 12 semester hours in accounting, auditing, budget, finance, business administration, economics, or public administration.
Four (4) years of relevant education may substitute year for year for experience.
Experience can be obtained concurrently.
Experience must include:
Three (3) years of experience:
Analyzing and reconciling general or subsidiary ledger for validity and accuracy.
Entering accurate accounting related information into an electronic accounting system.
Providing customer service by listening attentively, identifying needs or issues, providing options for customers, and exercising knowledge of state laws and regulations to assist others.
Interpreting, explaining, and training on agency/organization directions, policies, and procedures.
Conveying ideas and information in writing, using language appropriate to the topic and reader.
Accurately using the ten-key numeric keypad on a computer or adding machine to enter numerical data by touch.
Two (2) years of experience:
Using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
Using word processing software, such as Microsoft Word.
Performing research, gathering applicable records, and managing hardcopy and electronic accounting records.
What may help set you apart
Experience working in Washington State government accounting.
Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.
Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and GAAP.
Experience successfully directing the work of others through mentoring, coaching, and team building.
Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).
Experience using DOL specific systems such as DRIVES, POLARIS, and RevVal.
Additional Conditions of employment
Prior to a new hire, a pre-employment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
This position requires in-office attendance regularly, as dictated by management, and will have telework opportunities regularly.
The Department of Licensing is committed to the full inclusion of all qualified individuals. We will take the steps to ensure that people with disabilities are provided reasonable accommodations.
How to apply
Select the apply button at the top of this job announcement.
Attach a current:
A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
Resume
Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.
Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference, please notify the Talent Acquisition Team. Please include the title of this position in the subject line.
The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.
The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.
We do not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
#J-18808-Ljbffr