MarineMax
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Yacht Accounts Assistant
role at
MarineMax .
SUMMARY Provide financial administrative support to the Yacht Account Managers within the Company. Duties include, but are not limited to general clerical, bookkeeping and accounting, A/P, assistance with crew-related issues, project-based assistance such as refit and charter accounting. Interact and communicate with third‑party representatives (i.e., Captain, Owner's Rep, Owner). To reflect and maintain a professional company image whether in‑person, through telephone interaction or when attending industry related functions.
PRIMARY RESPONSIBILITIES
Initiate and supervise the set up of Bank Accounts and Credit Cards for new vessels and Captains
Assist Yacht Accounts Managers daily.
Assist with accounts payable – including data entry, check processing, wire transfer entry, check mailing and document scanning.
Assist with payroll processing, including knowledge of tax and foreign withholding regulations, processing wires, ACHs and checks, payroll liability calculations and payments.
Assist with month‑end audits of the vessel’s cash and credit card accounts.
Assist with maintaining crew documentation, including knowledge of yacht ratings and US and foreign Visa issues.
Assist with annual W‑2 and 1099 processing.
Assist with annual forecasts & budgets.
Assist with budget discrepancies to the captain monthly.
Assist with new bank account setup and credit cards as needed.
Assist with email monitoring, bill payment etc. when a yacht account manager is on holiday.
Answer phones, meet and greet ‘walk ins’.
ADDITIONAL RESPONSIBILITIES
Banking – deposits at local bank branches.
Post office, FedEx handling.
Order office supplies, general Fairport office support and errands as needed.
Attend boat shows and other industry related events.
KNOWLEDGE & SKILL REQUIREMENTS
Must be computer proficient – software used will include Microsoft Office including Excel, Word, Adobe, Microsoft Outlook, Quicken and QuickBooks.
Duties require professional verbal and written communication skills. Basic office and filing skills.
Friendly and cheerful attitude with excellent interpersonal skills.
Acquire knowledge of industry standards and lifestyle.
Task prioritization.
Highly organized.
MarineMax and its subsidiaries use E‑Verify, an Internet‑based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E‑Verify, including your rights and responsibilities.
Location: Miami, FL
Salary: $80,000.00 – $100,000.00
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Yacht Accounts Assistant
role at
MarineMax .
SUMMARY Provide financial administrative support to the Yacht Account Managers within the Company. Duties include, but are not limited to general clerical, bookkeeping and accounting, A/P, assistance with crew-related issues, project-based assistance such as refit and charter accounting. Interact and communicate with third‑party representatives (i.e., Captain, Owner's Rep, Owner). To reflect and maintain a professional company image whether in‑person, through telephone interaction or when attending industry related functions.
PRIMARY RESPONSIBILITIES
Initiate and supervise the set up of Bank Accounts and Credit Cards for new vessels and Captains
Assist Yacht Accounts Managers daily.
Assist with accounts payable – including data entry, check processing, wire transfer entry, check mailing and document scanning.
Assist with payroll processing, including knowledge of tax and foreign withholding regulations, processing wires, ACHs and checks, payroll liability calculations and payments.
Assist with month‑end audits of the vessel’s cash and credit card accounts.
Assist with maintaining crew documentation, including knowledge of yacht ratings and US and foreign Visa issues.
Assist with annual W‑2 and 1099 processing.
Assist with annual forecasts & budgets.
Assist with budget discrepancies to the captain monthly.
Assist with new bank account setup and credit cards as needed.
Assist with email monitoring, bill payment etc. when a yacht account manager is on holiday.
Answer phones, meet and greet ‘walk ins’.
ADDITIONAL RESPONSIBILITIES
Banking – deposits at local bank branches.
Post office, FedEx handling.
Order office supplies, general Fairport office support and errands as needed.
Attend boat shows and other industry related events.
KNOWLEDGE & SKILL REQUIREMENTS
Must be computer proficient – software used will include Microsoft Office including Excel, Word, Adobe, Microsoft Outlook, Quicken and QuickBooks.
Duties require professional verbal and written communication skills. Basic office and filing skills.
Friendly and cheerful attitude with excellent interpersonal skills.
Acquire knowledge of industry standards and lifestyle.
Task prioritization.
Highly organized.
MarineMax and its subsidiaries use E‑Verify, an Internet‑based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E‑Verify, including your rights and responsibilities.
Location: Miami, FL
Salary: $80,000.00 – $100,000.00
#J-18808-Ljbffr