The Crew Network
Senior Executive Assistant and Luxury Asset Operations Manager
The Crew Network, Fort Lauderdale, Florida, us, 33336
Overview
Senior Executive Assistant and Luxury Asset Operations Manager – West Palm Beach, Florida Position : Senior Executive Assistant and Luxury Asset Operations Manager Eligibility : US Passport holder, Green Card, or valid US work permit. Must be legally able to work in the US Location : Preference for candidates within reach of West Palm Beach, FL. Relocation considered for the right candidate Start Date : ASAP Job ID : 1626237 Role Overview This is a shore-based, full-time salaried role overseeing the administrative management of a private yacht and luxury properties, while also serving as a high-caliber Executive Assistant to the owner. This position is ideal for someone with luxury asset operations experience who also brings C-suite-caliber organizational, communication, and project management skills. Requirements 8+ years\' experience in luxury yacht service, high-end hospitality, estate / villa management, or private household administration. Proven track record in vendor management, logistics coordination, and multi-asset operations. Strong executive assistant skills in calendar management, travel coordination, ordering, inventory control, budget tracking, and confidential correspondence. Must be highly skilled in technology including Microsoft Office and Mac-native communications. Professional demeanor with impeccable discretion, organizational skills, and attention to detail. Anticipate needs, think critically, and offer solutions with professionalism and confidentiality with minimal supervision. Ability to multitask across several workflows and respond to owner needs quickly and efficiently. Deep client service attitude with the ability to make things happen against the odds. Willingness and initiative to expand into additional roles and undertake additional responsibilities. Able to travel extensively when required. Valid US passport (minimum 1 year validity). Primary Responsibilities Yacht Fleet Operations Management : provide assistance to the organization and management of the owner\'s 70\' motor yacht. Vendor and Organizational Management : Schedule and oversee cleaning / detailing crews and day workers; source and purchase supplies and consumables; manage stock levels across vessels and other assets; source staff including captains. Logistics and Scheduling : Manage marina bookings, dockside services, travel arrangements, and shoreside accommodations for owner, crew, and guests. Ensure vessels are always ready. Reporting : In coordination with Captain, maintain maintenance logs, vendor databases, warranty files, service records, and budgets. Prepare reports for the owner. Other Luxury Asset Management: Arrange and manage warranty work, conduct site visits, produce reports, and engage with generalist and specialist contractors to service luxury assets including homes, vehicles, and boat slips. Other general executive assistant responsibilities: As needed, perform organizational and logistical support to the owner in tasks outside those related to luxury asset operations, including scheduling, coordinating, and managing aspects of business and personal travel; providing advisory role in personal functions related to health and wellness. Team & Reporting Reports directly to the Owner and works closely with the owner's personal and professional support teams. Functions as the shorebased link between the yachts, luxury assets, service providers, and the owner's office. Location This is a role based in Southeast Florida, with an option for in-person office in Palm Beach Gardens. Travel Profile Travel is anticipated primarily to attend to luxury assets including homes and yacht. Travel is expected to accumulate to approximately 3-4 months of the year. Owner Profile Owner is an experienced executive seeking a dynamic, detail-driven, and highly adaptable operations manager / executive assistant who can seamlessly bridge the worlds of yacht management and UHNW personal support. Benefits : Medical coverage, travel expenses, 401k. Details to be finalized during interviews.
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Senior Executive Assistant and Luxury Asset Operations Manager – West Palm Beach, Florida Position : Senior Executive Assistant and Luxury Asset Operations Manager Eligibility : US Passport holder, Green Card, or valid US work permit. Must be legally able to work in the US Location : Preference for candidates within reach of West Palm Beach, FL. Relocation considered for the right candidate Start Date : ASAP Job ID : 1626237 Role Overview This is a shore-based, full-time salaried role overseeing the administrative management of a private yacht and luxury properties, while also serving as a high-caliber Executive Assistant to the owner. This position is ideal for someone with luxury asset operations experience who also brings C-suite-caliber organizational, communication, and project management skills. Requirements 8+ years\' experience in luxury yacht service, high-end hospitality, estate / villa management, or private household administration. Proven track record in vendor management, logistics coordination, and multi-asset operations. Strong executive assistant skills in calendar management, travel coordination, ordering, inventory control, budget tracking, and confidential correspondence. Must be highly skilled in technology including Microsoft Office and Mac-native communications. Professional demeanor with impeccable discretion, organizational skills, and attention to detail. Anticipate needs, think critically, and offer solutions with professionalism and confidentiality with minimal supervision. Ability to multitask across several workflows and respond to owner needs quickly and efficiently. Deep client service attitude with the ability to make things happen against the odds. Willingness and initiative to expand into additional roles and undertake additional responsibilities. Able to travel extensively when required. Valid US passport (minimum 1 year validity). Primary Responsibilities Yacht Fleet Operations Management : provide assistance to the organization and management of the owner\'s 70\' motor yacht. Vendor and Organizational Management : Schedule and oversee cleaning / detailing crews and day workers; source and purchase supplies and consumables; manage stock levels across vessels and other assets; source staff including captains. Logistics and Scheduling : Manage marina bookings, dockside services, travel arrangements, and shoreside accommodations for owner, crew, and guests. Ensure vessels are always ready. Reporting : In coordination with Captain, maintain maintenance logs, vendor databases, warranty files, service records, and budgets. Prepare reports for the owner. Other Luxury Asset Management: Arrange and manage warranty work, conduct site visits, produce reports, and engage with generalist and specialist contractors to service luxury assets including homes, vehicles, and boat slips. Other general executive assistant responsibilities: As needed, perform organizational and logistical support to the owner in tasks outside those related to luxury asset operations, including scheduling, coordinating, and managing aspects of business and personal travel; providing advisory role in personal functions related to health and wellness. Team & Reporting Reports directly to the Owner and works closely with the owner's personal and professional support teams. Functions as the shorebased link between the yachts, luxury assets, service providers, and the owner's office. Location This is a role based in Southeast Florida, with an option for in-person office in Palm Beach Gardens. Travel Profile Travel is anticipated primarily to attend to luxury assets including homes and yacht. Travel is expected to accumulate to approximately 3-4 months of the year. Owner Profile Owner is an experienced executive seeking a dynamic, detail-driven, and highly adaptable operations manager / executive assistant who can seamlessly bridge the worlds of yacht management and UHNW personal support. Benefits : Medical coverage, travel expenses, 401k. Details to be finalized during interviews.
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