University of California - Santa Barbara
Research Administration Manager
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Overview
Location: UCSB Campus Full/Part Time: Full Time Job ID: 82100 Job Posting Details include position and department information, salary range considerations, and required application materials. Hybrid or remote work may be considered where applicable. For full consideration, please include a resume and a cover letter as part of your application.
Responsibilities
Brief Summary of Job Duties:
Under the direction of the Business Officer, the Research Administration Manager is responsible for overseeing and managing all financial operations for the Mechanical Engineering Department, including financial administration, purchasing, post-award contract and grant administration, gift processing and administration, and personnel and payroll management. The role collaborates with the Business Officer to develop and implement financial systems and procedures; independently manages post-award financial administration for a complex portfolio of sponsored research awards, including budget setup, expenditure monitoring, award reconciliation, and closeout. Ensures compliance with university, federal, and sponsor regulations. Supports Principal Investigators (PI) with spending projections, financial planning, and audit-ready documentation. Provides financial guidance to faculty and staff and interprets university policies to ensure best practices. Develops departmental procedures and internal controls to support high service standards and compliance with audit and record retention requirements. Maintains strong knowledge of UC accounting policies, federal guidelines, and campus financial systems. Supervises Pre-Award Research Analyst, sets priorities, provides training, and manages performance. Serves as a resource for research administration and financial compliance, maintaining strong working relationships with PIs, staff, central offices, and external partners.
Department Financial Administration (15%)
- Oversees financial and personnel operations for the department; institutes changes to procedures in response to campus policies and system changes; ensures staff use of central financial tools and dashboards; processes gifts; oversees payroll; works with academic personnel matters; liaises for student funding instructions; acts as Payroll Manager in Kronos and verifies payroll processing; coordinates reconciliation of general and payroll ledgers; oversees recharge processes and department recharge activity; manages pre-award support and ensures timelines.
Management and Supervision (10%)
- Supervises Pre-Award Administrator (PRA) 1.0 FTE; sets workload priorities and performance standards; provides direction and training in accounting areas; assists PRA with complex proposals.
Qualifications
Required Qualifications: Bachelor's Degree in related area and/or equivalent experience/training 4-6 years financial and budgetary management experience, including fund accounting 4-6 years experience producing complex financial reports and providing analytical summaries Preferred Qualifications: 1-3 years supervisory/leadership experience, including training and evaluating staff 1-3 years experience in university research administration 1-3 years experience optimizing finance processes
Special Conditions and Compliance
Satisfactory criminal history background check UCSB is a Tobacco-Free environment Vaccination Policy:
As a condition of employment, you may be required to comply with UC vaccination policies and provide proof of up-to-date vaccinations or request an exception, per policy.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Application Status and Accessibility
If you would like to check the status of your application, please log into the Candidate Gateway and view "my activities". UC strives to make its jobs site accessible. For accommodations, contact Human Resources.
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Location: UCSB Campus Full/Part Time: Full Time Job ID: 82100 Job Posting Details include position and department information, salary range considerations, and required application materials. Hybrid or remote work may be considered where applicable. For full consideration, please include a resume and a cover letter as part of your application.
Responsibilities
Brief Summary of Job Duties:
Under the direction of the Business Officer, the Research Administration Manager is responsible for overseeing and managing all financial operations for the Mechanical Engineering Department, including financial administration, purchasing, post-award contract and grant administration, gift processing and administration, and personnel and payroll management. The role collaborates with the Business Officer to develop and implement financial systems and procedures; independently manages post-award financial administration for a complex portfolio of sponsored research awards, including budget setup, expenditure monitoring, award reconciliation, and closeout. Ensures compliance with university, federal, and sponsor regulations. Supports Principal Investigators (PI) with spending projections, financial planning, and audit-ready documentation. Provides financial guidance to faculty and staff and interprets university policies to ensure best practices. Develops departmental procedures and internal controls to support high service standards and compliance with audit and record retention requirements. Maintains strong knowledge of UC accounting policies, federal guidelines, and campus financial systems. Supervises Pre-Award Research Analyst, sets priorities, provides training, and manages performance. Serves as a resource for research administration and financial compliance, maintaining strong working relationships with PIs, staff, central offices, and external partners.
Department Financial Administration (15%)
- Oversees financial and personnel operations for the department; institutes changes to procedures in response to campus policies and system changes; ensures staff use of central financial tools and dashboards; processes gifts; oversees payroll; works with academic personnel matters; liaises for student funding instructions; acts as Payroll Manager in Kronos and verifies payroll processing; coordinates reconciliation of general and payroll ledgers; oversees recharge processes and department recharge activity; manages pre-award support and ensures timelines.
Management and Supervision (10%)
- Supervises Pre-Award Administrator (PRA) 1.0 FTE; sets workload priorities and performance standards; provides direction and training in accounting areas; assists PRA with complex proposals.
Qualifications
Required Qualifications: Bachelor's Degree in related area and/or equivalent experience/training 4-6 years financial and budgetary management experience, including fund accounting 4-6 years experience producing complex financial reports and providing analytical summaries Preferred Qualifications: 1-3 years supervisory/leadership experience, including training and evaluating staff 1-3 years experience in university research administration 1-3 years experience optimizing finance processes
Special Conditions and Compliance
Satisfactory criminal history background check UCSB is a Tobacco-Free environment Vaccination Policy:
As a condition of employment, you may be required to comply with UC vaccination policies and provide proof of up-to-date vaccinations or request an exception, per policy.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Application Status and Accessibility
If you would like to check the status of your application, please log into the Candidate Gateway and view "my activities". UC strives to make its jobs site accessible. For accommodations, contact Human Resources.
#J-18808-Ljbffr