Auction Technology Group
Executive Assistant Job at Auction Technology Group in New York
Auction Technology Group, New York, NY, US, 10261
Vacancy Name
Executive Assistant
Vacancy No
VN277
Status
Active
Location
NY
Location Country
United States
Location Region
Location City
Description
Who are we?
Auction Technology Group (ATG) is transforming the multi-billion-dollar global auction industry. Our platforms connect thousands of auction houses with buyers in over 170 countries, powering more than $15 billion in annual sales. Through innovative online auction technologies, we help auctioneers expand their reach, boost efficiency, and maximize value-while giving bidders unrivaled access to rare and specialized items. As a publicly traded company, ATG has scaled from $18 million to $170 million in revenue, with sustained growth beyond the pandemic. We're modernizing one of the last industries to fully go digital-building a global, category-defining business in the process.
What are we hiring for?
We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in New York. This role offers the opportunity to work closely with executive leadership while also playing a hands-on role in creating a seamless, engaging workplace. 60-70% of your time will be spent directly supporting three C-Suite executives with critical scheduling and administrative needs, while the remainder will focus on ensuring smooth operations and a positive culture in our NYC office of ~35 team members.
This role is ideal for someone who thrives in a fast-paced setting, anticipates needs before they arise, and enjoys balancing high-level executive support with making a tangible impact on employee experience.
Key Responsibilities
Executive Support:
-Manage complex calendars for three C-Suite executives (President North America, Chief Digital Officer and Chief Technology Officer), resolving scheduling conflicts and ensuring priorities are met
-Prepare expense reports and ensure they are submitted in timely manner
-Coordinate travel arrangements, itineraries, and logistics
-Serve as a trusted liaison, ensuring clear communication and effective flow of information between executives, teams, and external partners
-Collaborate with the Executive Assistant to our CEO on company-wide events, ensuring consistency and excellence in how we bring people together
-Draft, edit, and proofread emails and correspondence as needed
-Prepare agendas and join key meetings to capture notes, track action items, and distribute timely recaps as needed
Office Management & Employee Experience:
-Oversee day-to-day operations of the NYC office, ensuring a professional, well-functioning, and welcoming environment
-Act as primary point of contact for building management, vendors, office service providers and employees who have office related questions
-Maintain office supplies, pantry items, equipment, and ensure that meeting spaces and presentable and functional
-Coordinate in-office meetings, team events, and company gatherings (catering, logistics, setup)
-Support onboarding and integration of new hires in the NYC office
-Partner closely with HR on employee experience initiatives, ensuring the office reflects our people-first culture
-Ensure compliance with health, safety, and security standards in the workplace
Key Requirements
-5+ years of experience as an Executive Assistant, Office Manager, or similar role, ideally supporting C-level executives
-Demonstrated success managing executive calendars and correspondence
-Strong organizational skills with the ability to manage multiple priorities and deadlines
-Excellent written and verbal communication skills
-Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and Slack
-Experience with office operations and vendor management
-Flexibility to be onsite in NYC office on Tuesdays, Wednesdays and Thursdays, as well as additional days for in-person events as needed
-Experience working with global teams a plus but not required
Employment Type
Permanent
Duration
Business Name
LiveAuctioneers
Function Name
Human Resources
Executive Assistant
Vacancy No
VN277
Status
Active
Location
NY
Location Country
United States
Location Region
Location City
Description
Who are we?
Auction Technology Group (ATG) is transforming the multi-billion-dollar global auction industry. Our platforms connect thousands of auction houses with buyers in over 170 countries, powering more than $15 billion in annual sales. Through innovative online auction technologies, we help auctioneers expand their reach, boost efficiency, and maximize value-while giving bidders unrivaled access to rare and specialized items. As a publicly traded company, ATG has scaled from $18 million to $170 million in revenue, with sustained growth beyond the pandemic. We're modernizing one of the last industries to fully go digital-building a global, category-defining business in the process.
What are we hiring for?
We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in New York. This role offers the opportunity to work closely with executive leadership while also playing a hands-on role in creating a seamless, engaging workplace. 60-70% of your time will be spent directly supporting three C-Suite executives with critical scheduling and administrative needs, while the remainder will focus on ensuring smooth operations and a positive culture in our NYC office of ~35 team members.
This role is ideal for someone who thrives in a fast-paced setting, anticipates needs before they arise, and enjoys balancing high-level executive support with making a tangible impact on employee experience.
Key Responsibilities
Executive Support:
-Manage complex calendars for three C-Suite executives (President North America, Chief Digital Officer and Chief Technology Officer), resolving scheduling conflicts and ensuring priorities are met
-Prepare expense reports and ensure they are submitted in timely manner
-Coordinate travel arrangements, itineraries, and logistics
-Serve as a trusted liaison, ensuring clear communication and effective flow of information between executives, teams, and external partners
-Collaborate with the Executive Assistant to our CEO on company-wide events, ensuring consistency and excellence in how we bring people together
-Draft, edit, and proofread emails and correspondence as needed
-Prepare agendas and join key meetings to capture notes, track action items, and distribute timely recaps as needed
Office Management & Employee Experience:
-Oversee day-to-day operations of the NYC office, ensuring a professional, well-functioning, and welcoming environment
-Act as primary point of contact for building management, vendors, office service providers and employees who have office related questions
-Maintain office supplies, pantry items, equipment, and ensure that meeting spaces and presentable and functional
-Coordinate in-office meetings, team events, and company gatherings (catering, logistics, setup)
-Support onboarding and integration of new hires in the NYC office
-Partner closely with HR on employee experience initiatives, ensuring the office reflects our people-first culture
-Ensure compliance with health, safety, and security standards in the workplace
Key Requirements
-5+ years of experience as an Executive Assistant, Office Manager, or similar role, ideally supporting C-level executives
-Demonstrated success managing executive calendars and correspondence
-Strong organizational skills with the ability to manage multiple priorities and deadlines
-Excellent written and verbal communication skills
-Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and Slack
-Experience with office operations and vendor management
-Flexibility to be onsite in NYC office on Tuesdays, Wednesdays and Thursdays, as well as additional days for in-person events as needed
-Experience working with global teams a plus but not required
Employment Type
Permanent
Duration
Business Name
LiveAuctioneers
Function Name
Human Resources