Office/Executive Assistant Job at Maverick Labs in Austin

Office/Executive Assistant

Department: Operations

Employment Type: Full Time

Location: Austin

At Maverick, our team is growing, and we’re looking for a highly organised, proactive, and detail-oriented Office/Executive Assistant to support our leadership and ensure smooth day-to-day operations.

The Office/Executive Assistant will play a critical role in supporting senior leadership while managing daily office operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You’ll be the go-to person for keeping the workplace running efficiently and executives on track.

Key Responsibilities

• Champion daily office operations – Keep our workspace running seamlessly by greeting guests, managing supplies, restocking essentials, and ensuring everything from coffee to conference rooms is ready to go. You’ll help create a space that’s productive, welcoming, and distinctly Maverick.
• Coordinate mail, shipping, and deliveries – Manage incoming and outgoing logistics with precision and care, ensuring packages, materials, and correspondence move efficiently through daily operations.
• Elevate the onboarding experience – Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools (Slack, Google Workspace, internal systems) and make sure their first day feels effortless and inspiring.
• Oversee vendors and facilities – Act as the primary point of contact for building management and service providers. Coordinate cleaning, maintenance, and supply vendors to maintain a polished, high-functioning office environment.
• Support company leadership – Provide reliable assistance to executive officers by managing personal errands, coordinating schedules, preparing materials, and ensuring leadership priorities are executed smoothly and efficiently.
• Plan and execute team gatherings – Organize meetings, cultural events, and celebrations that bring people together and strengthen the Maverick community.
• Maintain order and aesthetics – Keep shared spaces organized, safe, and visually cohesive. Ensure every detail—from plants to presentation areas—reflects the professionalism and innovation of Maverick.
• Contribute to evolving initiatives – Jump in where needed to support special projects, facility improvements, and scaling operations. Your adaptability and problem‑solving mindset will be key to our continued growth.

Qualifications

• Experience & initiative – 2+ years in office coordination, administration, or operations support. You take ownership of your space and proactively improve systems without waiting for direction.
• Highly organized & detail-oriented – You thrive on structure and can balance multiple priorities with accuracy and efficiency.
• Strong communicator – Clear, approachable, and professional in both written and verbal interactions. You keep information flowing across teams and leadership.
• Hands-on problem solver – Comfortable tackling day-to-day tasks as well as unexpected challenges. You bring creativity and calm under pressure.
• Adaptable & resourceful – You perform well in dynamic, evolving environments and adjust easily as priorities shift.
• Collaborative team player – You naturally connect with others, support colleagues, and create a positive, solutions-focused atmosphere.
• Tech-savvy – Confident using tools like Slack, Google Workspace, Zoom, and modern project management platforms to stay organized and connected.
• Culture builder – You bring energy, warmth, and professionalism to everything you do, helping make Maverick a place where people love to work.

Culture & Mindset at Maverick

At Maverick, culture isn’t just a slogan on the wall — it’s how we operate, make decisions, and hold ourselves accountable every day.

• We Are a Team, Not a Family. This is a professional team where only A-players thrive. We recruit leaders who push themselves, elevate those around them, and are united by a single purpose: to deliver exceptional results in the natural resources sector.
• Performance Is the North Star. Excellence is the baseline; measurable impact is how we define success. Brilliance, ingenuity, and results are celebrated and rewarded.
• Radical Ownership. We expect self-starters who learn voraciously, master their domain, and take full accountability for outcomes. Curiosity and initiative are non-negotiable — as is fluency with AI tools that amplify performance.
• High Risk, High Reward. Innovation demands bold experiments. Failure isn’t a flaw; it’s data. What matters is that you learn quickly, iterate, and improve.
• Radical Candor, Zero Spin. We value honesty over polish. Mistakes happen — own them, learn from them, and move forward with transparency and integrity.
• Meritocracy Over Politics. Titles don’t win here — ideas and execution do. Contributions speak louder than hierarchy.
• Shared Success. Compensation reflects impact. When Maverick wins, you win — through performance-based rewards and meaningful equity participation.