Maverick X
Office/Executive Assistant
Department: Operations
Employment Type: Full Time
Location: Austin
Description
At Maverick, our team is growing, and we're looking for a highly organised, proactive, and detail-oriented Office/Executive Assistant to support our leadership and ensure smooth day-to-day operations.
The Office/Executive Assistant will play a critical role in supporting senior leadership while managing daily office operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.
Key Responsibilities
At Maverick, culture isn't just a slogan on the wall - it's how we operate, make decisions, and hold ourselves accountable every day.
Department: Operations
Employment Type: Full Time
Location: Austin
Description
At Maverick, our team is growing, and we're looking for a highly organised, proactive, and detail-oriented Office/Executive Assistant to support our leadership and ensure smooth day-to-day operations.
The Office/Executive Assistant will play a critical role in supporting senior leadership while managing daily office operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.
Key Responsibilities
- Champion daily office operations - Keep our workspace running seamlessly by greeting guests, managing supplies, restocking essentials, and ensuring everything from coffee to conference rooms is ready to go. You'll help create a space that's productive, welcoming, and distinctly Maverick.
- Coordinate mail, shipping, and deliveries - Manage incoming and outgoing logistics with precision and care, ensuring packages, materials, and correspondence move efficiently through daily operations.
- Elevate the onboarding experience - Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools (Slack, Google Workspace, internal systems) and make sure their first day feels effortless and inspiring.
- Oversee vendors and facilities - Act as the primary point of contact for building management and service providers. Coordinate cleaning, maintenance, and supply vendors to maintain a polished, high-functioning office environment.
- Support company leadership - Provide reliable assistance to executive officers by managing personal errands, coordinating schedules, preparing materials, and ensuring leadership priorities are executed smoothly and efficiently.
- Plan and execute team gatherings - Organize meetings, cultural events, and celebrations that bring people together and strengthen the Maverick community.
- Maintain order and aesthetics - Keep shared spaces organized, safe, and visually cohesive. Ensure every detail-from plants to presentation areas-reflects the professionalism and innovation of Maverick.
- Contribute to evolving initiatives - Jump in where needed to support special projects, facility improvements, and scaling operations. Your adaptability and problem-solving mindset will be key to our continued growth.
- Experience & initiative - 2+ years in office coordination, administration, or operations support. You take ownership of your space and proactively improve systems without waiting for direction.
- Highly organized & detail-oriented - You thrive on structure and can balance multiple priorities with accuracy and efficiency.
- Strong communicator - Clear, approachable, and professional in both written and verbal interactions. You keep information flowing across teams and leadership.
- Hands-on problem solver - Comfortable tackling day-to-day tasks as well as unexpected challenges. You bring creativity and calm under pressure.
- Adaptable & resourceful - You perform well in dynamic, evolving environments and adjust easily as priorities shift.
- Collaborative team player - You naturally connect with others, support colleagues, and create a positive, solutions-focused atmosphere.
- Tech-savvy - Confident using tools like Slack, Google Workspace, Zoom, and modern project management platforms to stay organized and connected.
- Culture builder - You bring energy, warmth, and professionalism to everything you do, helping make Maverick a place where people love to work.
At Maverick, culture isn't just a slogan on the wall - it's how we operate, make decisions, and hold ourselves accountable every day.
- We Are a Team, Not a Family. This is a professional team where only A-players thrive. We recruit leaders who push themselves, elevate those around them, and are united by a single purpose: to deliver exceptional results in the natural resources sector.
- Performance Is the North Star. Excellence is the baseline; measurable impact is how we define success. Brilliance, ingenuity, and results are celebrated and rewarded.
- Radical Ownership. We expect self-starters who learn voraciously, master their domain, and take full accountability for outcomes. Curiosity and initiative are non-negotiable - as is fluency with AI tools that amplify performance.
- High Risk, High Reward. Innovation demands bold experiments. Failure isn't a flaw; it's data. What matters is that you learn quickly, iterate, and improve.
- Radical Candor, Zero Spin. We value honesty over polish. Mistakes happen - own them, learn from them, and move forward with transparency and integrity.
- Meritocracy Over Politics. Titles don't win here - ideas and execution do. Contributions speak louder than hierarchy.
- Shared Success. Compensation reflects impact. When Maverick wins, you win - through performance-based rewards and meaningful equity participation.