Kanabec County
Deadline: November 9, 2025
The Auditor-Treasurer Trainee is a temporary, appointed position in Kanabec County, Minnesota, with management, supervisory, and training responsibility for a six-month term, commencing January 1, 2026 and ending June 30, 2026, unless extended or terminated earlier by the County Board of Commissioners.
The position is designed to ensure continuity of operations during a retirement transition period while training a designated successor (if an internal hire). The Auditor-Treasurer Trainee is responsible for learning to perform all of the essential functions of the Auditor-Treasurer position, including, but not limited to maintaining the County’s financial and accounting systems, administering property tax calculations, collections, and distributions, overseeing federal, state, and local elections in accordance with Minnesota Statutes, supervising, hiring, evaluating performance, and disciplining staff as needed, safeguarding the County’s investments, monitoring cash flow, and fulfilling other duties as defined by federal law, Minnesota Statutes (Chapters 384 and 385), and County Board directives.
If an internal candidate is selected, the Auditor-Treasurer Trainee is also responsible for providing comprehensive training to their position successor during this 6-month term.
Some Examples of Essential Duties & Competencies to be Learned and Performed Investments & Finance 25%
Monitor the accounting of all County funds to ensure compliance with federal and state accounting standards.
Prepare and submit financial reports to the State for various departments, including grant reporting.
Prepare and submit audit materials for cities, schools, and townships.
Perform daily cashbook entry and fund tracking for all County accounts.
File electronic reports and submit payments to state and federal agencies.
Report to the County Board on the County’s financial status and issues.
Prepare audit materials and coordinate the County audit with external auditors.
Prepare the County financial statement for publication.
Maintain inventory and record the County’s fixed assets.
Serve as the finance officer for all County funds, assisting departments with accounting questions and reports.
Track and balance all County employee benefits accounts.
Ensure County monies are insured and collateralized.
Invest County funds in accordance with state law and cash flow requirements.
Invest bond proceeds, track cash flow, and maintain bank accounts for capital projects and debt services (County and hospital).
Track and report annually to the County Board on restricted and assigned funds.
Assist departments with grant application information and compile grant reports as needed.
Taxes 15%
Calculate property taxes for the County, cities/townships, school districts, and special taxing districts.
Collect tax calculation materials from surrounding counties and agencies.
Calculate and mail proposed tax notices and final tax statements.
Coordinate mailing of tax statements with valuation notices.
Post prepaid tax payments to current tax bills.
Certify Tax Increment Finance Districts, research taxing impacts, and report to the County Board and local councils/boards.
Implement special assessments in the tax system, including special taxing districts.
Manage abatements, annexations, and plats, and their effects on the County tax system.
Interpret tax law and make final judgments on tax issues.
Address taxpayer inquiries regarding taxes and legislative changes, both via communication mediums and in person.
Coordinate with staff, the County Board, and the Department of Revenue on County tax‑forfeited land sales and prepare annual settlements.
Training and Supervisory 25%
Train the County’s designated successor for the vacancy created by promotion to the trainee position to ensure a seamless transition (applicable if an internal candidate is selected).
Direct, hire/dismiss, and discipline departmental personnel as needed, in coordination with Human Resources and Board of Commissioners.
Conduct annual performance reviews for all staff, as well as coordination of training, staff development, and performance management.
Develop a thorough knowledge of the applicable collective bargaining agreement and provide administration with information for negotiations upon request.
Elections 15%
Prepare, coordinate, and administer all federal, state, County, school, city, and township elections, including ballot preparation, equipment testing, and machine programming.
Coordinate and publish filings for County offices and soil and water districts.
Maintain election administration certification and attend required meetings and seminars to stay current with election law changes, implementing updates to County election packets.
Train election judges and city, township, and school district clerks for elections.
Lead the County canvassing and absentee ballot boards.
Budget 5%
Develop, implement, and maintain budgets for the Auditor-Treasurer’s office and elections.
Proof and enter County budgets into the accounting system for reporting.
Submit budget reports to the State and publish budgets as required by law.
Prepare budget information for the tax calculation process.
Miscellaneous 5%
Develop a network of contacts with state, county, and business entities to obtain information needed for County operations.
Assist taxpayers with property tax refunds, questions, and other inquiries.
Issue Auditor’s Certificates to cities and school districts for bond disclosures.
Perform census, ditch authority, and redistricting duties.
Prepare cost allocation reports and support audits.
Administer County licensing, including liquor, beer, tobacco, cannabis, and fireworks.
Manage record retention for Auditor-Treasurer and election records in compliance with the Minnesota Data Practices Act.
Regularly attend department head meetings as well as mandatory county training.
Maintain the Auditor-Treasurer’s portion of the county website.
Serve on committees and boards as required by law or as directed by the County Board.
Competencies Common to All County Positions
Develop and maintain a thorough working knowledge of, and comply with, all departmental and applicable County policies and procedures.
Demonstrate regular and reliable attendance and punctuality.
Perform all duties as required in a safe and efficient manner.
Demonstrate by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
Develop respectful and cooperative working relationships with co‑workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
Confer regularly with and keeps immediate supervisor(s) informed of all important matters which pertain to the applicable job functions and responsibilities.
Represent Kanabec County in a professional manner to the public, outside contacts and constituencies.
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The Auditor-Treasurer Trainee is a temporary, appointed position in Kanabec County, Minnesota, with management, supervisory, and training responsibility for a six-month term, commencing January 1, 2026 and ending June 30, 2026, unless extended or terminated earlier by the County Board of Commissioners.
The position is designed to ensure continuity of operations during a retirement transition period while training a designated successor (if an internal hire). The Auditor-Treasurer Trainee is responsible for learning to perform all of the essential functions of the Auditor-Treasurer position, including, but not limited to maintaining the County’s financial and accounting systems, administering property tax calculations, collections, and distributions, overseeing federal, state, and local elections in accordance with Minnesota Statutes, supervising, hiring, evaluating performance, and disciplining staff as needed, safeguarding the County’s investments, monitoring cash flow, and fulfilling other duties as defined by federal law, Minnesota Statutes (Chapters 384 and 385), and County Board directives.
If an internal candidate is selected, the Auditor-Treasurer Trainee is also responsible for providing comprehensive training to their position successor during this 6-month term.
Some Examples of Essential Duties & Competencies to be Learned and Performed Investments & Finance 25%
Monitor the accounting of all County funds to ensure compliance with federal and state accounting standards.
Prepare and submit financial reports to the State for various departments, including grant reporting.
Prepare and submit audit materials for cities, schools, and townships.
Perform daily cashbook entry and fund tracking for all County accounts.
File electronic reports and submit payments to state and federal agencies.
Report to the County Board on the County’s financial status and issues.
Prepare audit materials and coordinate the County audit with external auditors.
Prepare the County financial statement for publication.
Maintain inventory and record the County’s fixed assets.
Serve as the finance officer for all County funds, assisting departments with accounting questions and reports.
Track and balance all County employee benefits accounts.
Ensure County monies are insured and collateralized.
Invest County funds in accordance with state law and cash flow requirements.
Invest bond proceeds, track cash flow, and maintain bank accounts for capital projects and debt services (County and hospital).
Track and report annually to the County Board on restricted and assigned funds.
Assist departments with grant application information and compile grant reports as needed.
Taxes 15%
Calculate property taxes for the County, cities/townships, school districts, and special taxing districts.
Collect tax calculation materials from surrounding counties and agencies.
Calculate and mail proposed tax notices and final tax statements.
Coordinate mailing of tax statements with valuation notices.
Post prepaid tax payments to current tax bills.
Certify Tax Increment Finance Districts, research taxing impacts, and report to the County Board and local councils/boards.
Implement special assessments in the tax system, including special taxing districts.
Manage abatements, annexations, and plats, and their effects on the County tax system.
Interpret tax law and make final judgments on tax issues.
Address taxpayer inquiries regarding taxes and legislative changes, both via communication mediums and in person.
Coordinate with staff, the County Board, and the Department of Revenue on County tax‑forfeited land sales and prepare annual settlements.
Training and Supervisory 25%
Train the County’s designated successor for the vacancy created by promotion to the trainee position to ensure a seamless transition (applicable if an internal candidate is selected).
Direct, hire/dismiss, and discipline departmental personnel as needed, in coordination with Human Resources and Board of Commissioners.
Conduct annual performance reviews for all staff, as well as coordination of training, staff development, and performance management.
Develop a thorough knowledge of the applicable collective bargaining agreement and provide administration with information for negotiations upon request.
Elections 15%
Prepare, coordinate, and administer all federal, state, County, school, city, and township elections, including ballot preparation, equipment testing, and machine programming.
Coordinate and publish filings for County offices and soil and water districts.
Maintain election administration certification and attend required meetings and seminars to stay current with election law changes, implementing updates to County election packets.
Train election judges and city, township, and school district clerks for elections.
Lead the County canvassing and absentee ballot boards.
Budget 5%
Develop, implement, and maintain budgets for the Auditor-Treasurer’s office and elections.
Proof and enter County budgets into the accounting system for reporting.
Submit budget reports to the State and publish budgets as required by law.
Prepare budget information for the tax calculation process.
Miscellaneous 5%
Develop a network of contacts with state, county, and business entities to obtain information needed for County operations.
Assist taxpayers with property tax refunds, questions, and other inquiries.
Issue Auditor’s Certificates to cities and school districts for bond disclosures.
Perform census, ditch authority, and redistricting duties.
Prepare cost allocation reports and support audits.
Administer County licensing, including liquor, beer, tobacco, cannabis, and fireworks.
Manage record retention for Auditor-Treasurer and election records in compliance with the Minnesota Data Practices Act.
Regularly attend department head meetings as well as mandatory county training.
Maintain the Auditor-Treasurer’s portion of the county website.
Serve on committees and boards as required by law or as directed by the County Board.
Competencies Common to All County Positions
Develop and maintain a thorough working knowledge of, and comply with, all departmental and applicable County policies and procedures.
Demonstrate regular and reliable attendance and punctuality.
Perform all duties as required in a safe and efficient manner.
Demonstrate by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
Develop respectful and cooperative working relationships with co‑workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
Confer regularly with and keeps immediate supervisor(s) informed of all important matters which pertain to the applicable job functions and responsibilities.
Represent Kanabec County in a professional manner to the public, outside contacts and constituencies.
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