Oakleaf Partnership is hiring: Executive Assistant in Pasadena

About the Role

We are partnering with a prestigious AM Law 5 global firm, who are seeking an experienced and polished Executive Assistant to support an Executive Partner in their Boston office. This is a high-profile role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced, client-focused environment.

Key Responsibilities

• Provide high-level executive support to a C-suite leader and senior partners
• Manage complex calendars, meeting coordination, and travel logistics
• Serve as gatekeeper for inbound and outbound communications
• Prepare, proofread, and manage confidential correspondence and legal documents
• Support billing and time entry processes (Aderant experience preferred)
• Handle e-filing and document management per firm standards
• Manage expenses, reimbursements, and reporting
• Liaise effectively with partners, clients, and internal teams with professionalism and discretion

Qualifications

• 4-10 years of Executive Assistant experience, ideally within a law firm or professional services environment
• Experience supporting senior executives or partners in a high-demand setting
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite; Aderant and e-filing required
• Bachelor’s degree preferred but not required
• Compensation -$130k