Vaco Recruiter Services
Accounts Receivable Specialist
Vaco Recruiter Services, Raleigh, North Carolina, United States, 27601
Accounts Receivable Specialist
Overall Purpose
This role supports our client’s financial operations by managing the full accounts receivable cycle and providing treasury support. It ensures accurate invoicing, payment processing, and deposit recording to maintain healthy cash flow and reliable financial reporting. The position also contributes to bank account administration, reconciliations, and compliance with internal controls.
Key Responsibilities Accounts Receivable
Prepare and send monthly invoices across multiple entities.
Coordinate with various teams to confirm billing details and documentation.
Process daily transactions including checks, credit cards, ACH, customer refunds, chargebacks, credit/debit memos, and prompt pay discounts.
Post customer payments (cash, check, credit card transactions).
Reconciliation of intercompany transactions.
Monitor Accounts Receivable aging for status and research account issues in a timely manner.
Maintain vendor relationships for invoicing.
Accurately apply payments received daily.
Support the month-end close, prepare the chargebacks notifications and ending inventory reports, and account reconciliations.
Create and upload invoices to the GL system.
Ad Hoc projects and reporting as needed.
Work cross-functionally with other departments throughout the organization, including AP. Assist with weekly check runs as needed.
Deposit & Ledger Management
Scan checks into the bank system and confirm deposit acceptance.
Record incoming payments (checks, ACH, wires) and apply them to customer ledgers.
Post transactions to the general ledger and reconcile accounts receivable with bank activity.
Treasury Support
Assist with bank account setup and maintenance.
Support payment processing and cash tracking.
Help ensure compliance with internal controls and financial policies.
Qualifications Education & Experience
Bachelor’s degree in accounting or similar preferred.
Experience in accounts receivable, treasury, or general accounting.
Familiarity with accounting systems and Excel.
Skills & Competencies
Strong attention to detail and organizational skills.
Effective communication and collaboration across teams.
Ability to manage multiple priorities and meet deadlines.
Understanding of financial controls and ledger accuracy.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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Key Responsibilities Accounts Receivable
Prepare and send monthly invoices across multiple entities.
Coordinate with various teams to confirm billing details and documentation.
Process daily transactions including checks, credit cards, ACH, customer refunds, chargebacks, credit/debit memos, and prompt pay discounts.
Post customer payments (cash, check, credit card transactions).
Reconciliation of intercompany transactions.
Monitor Accounts Receivable aging for status and research account issues in a timely manner.
Maintain vendor relationships for invoicing.
Accurately apply payments received daily.
Support the month-end close, prepare the chargebacks notifications and ending inventory reports, and account reconciliations.
Create and upload invoices to the GL system.
Ad Hoc projects and reporting as needed.
Work cross-functionally with other departments throughout the organization, including AP. Assist with weekly check runs as needed.
Deposit & Ledger Management
Scan checks into the bank system and confirm deposit acceptance.
Record incoming payments (checks, ACH, wires) and apply them to customer ledgers.
Post transactions to the general ledger and reconcile accounts receivable with bank activity.
Treasury Support
Assist with bank account setup and maintenance.
Support payment processing and cash tracking.
Help ensure compliance with internal controls and financial policies.
Qualifications Education & Experience
Bachelor’s degree in accounting or similar preferred.
Experience in accounts receivable, treasury, or general accounting.
Familiarity with accounting systems and Excel.
Skills & Competencies
Strong attention to detail and organizational skills.
Effective communication and collaboration across teams.
Ability to manage multiple priorities and meet deadlines.
Understanding of financial controls and ledger accuracy.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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