Aston Carter is hiring: Administrative Assistant in Happy Valley

We are seeking a diligent and detail-oriented Administrative Assistant to support our operations by managing and processing manifests, quality checking data, and entering information into our systems, including SharePoint, One Drive, and Google Sheets. The role involves scanning and packaging documents for dispatch to our corporate office, ensuring accuracy and efficiency throughout the process.

Responsibilities

• Manage and process manifests from start to finish, including quality checking data.
• Enter accurate information into systems such as SharePoint, One Drive, and Google Sheets.
• Scan and package documents for dispatch to the corporate office.
• Attend safety meetings and perform light dispatching duties on Saturdays.
• File and organize documents systematically.
• Answer drivers’ questions and provide customer service via email.
• Work from a daily task list to ensure all responsibilities are met.
• Handle a workload based on the number of manifests received each day, typically 6-10 manifests.

Essential Skills

• Strong organizational skills and the ability to multitask.
• High level of attention to detail and accuracy in data entry.
• Proficiency in Google Sheets, Excel, One Drive, and SharePoint.
• Experience in administrative support, data entry, and filing.
• Excellent communication skills and a self-starter attitude.

Additional Skills & Qualifications

• Experience in a fast-paced work environment.
• Background in trucking or dispatching is a plus.
• Experience in retail or office management is beneficial.
• Ability to work independently and as part of a team.

Work Environment

This position primarily involves working in the office, with occasional duties in the lot interacting with drivers. The role requires flexibility, with a typical shift from Monday to Saturday, 6:00 AM to 3:00 PM, totaling 32 hours a week. Some Saturdays may require only a half-day. You will be part of a small, supportive team in a family-oriented, woman-owned company that operates seven days a week, including holidays. The office includes amenities such as bathrooms and a break room.

Job Type & Location

Contract to Hire position based out of Portland, Oregon.

Pay and Benefits

Pay range: $23.00 - $23.00/hr.

Benefits include: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan; Life Insurance (voluntary); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, vacation or sick leave).

Application Deadline

This position is anticipated to close on Nov 7, 2025.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.