Motion Recruitment is hiring: Executive Assistant in Chicago

Senior Manager, Enterprise Talent Services @ Motion Recruitment Base pay range $26.00/hr - $35.00/hr Location: Chicago, IL (on-site). This position is a 6‑month contract with potential for extension or conversion. About the Role We are seeking a detail‑oriented and proactive Executive Assistant to support a fast‑paced team. The Executive Assistant will provide day‑to‑day administrative support, including calendar coordination, travel planning, meeting preparation, and office management tasks. Key Responsibilities Manage complex calendars, scheduling meetings, and coordinating appointments across multiple time zones. Organize and prepare for meetings, including agenda creation, document preparation, and logistics. Coordinate domestic and international travel arrangements and itineraries. Process and track expense reports accurately and timely. Assist with office management responsibilities, including supplies, vendor coordination, and general administrative support. Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication. Handle confidential information with discretion and professionalism. Qualifications 1–3 years of administrative or executive support experience (open to junior‑level candidates eager to learn). Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to multitask and manage shifting priorities with professionalism and a positive attitude. Based in the Chicago area with ability to work on‑site as needed. Employment type Contract Seniority level Associate Job function Administrative Industry Food and Beverage Retail #J-18808-Ljbffr