Career Group is hiring: Executive Assistant in San Francisco

Location: San Francisco, CA (Hybrid: 4 days onsite / 1 remote)

Hours: Standard business hours | 8am-4pm or 9am-5pm PT

Salary: $95,000 base + paid overtime, bonus, and benefits

A leading global investment advisory firm is seeking a highly organized and energetic Executive Assistant to support a team of senior bankers. This is an excellent opportunity for a rising administrative professional with 2–3 years of experience who is eager to grow in a fast-paced, client-facing environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to five senior bankers, managing competing priorities with speed and accuracy
• Own complex calendar management and scheduling across multiple time zones
• Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries
• Prepare and submit expense reports in a timely and accurate manner
• Assist with meeting preparation, including compiling agendas, briefing materials, and client presentations

Client & Team Coordination

• Serve as a point of contact for clients, investors, and internal stakeholders, demonstrating professionalism and discretion in all communications
• Support client meeting logistics, including scheduling, follow-ups, and documentation
• Assist with coordination of team events, offsites, and client dinners as needed

Administrative Operations

• Track and process expenses and reimbursements, ensuring adherence to company policies
• Maintain internal records and databases, ensuring information is current and accurate
• Provide ad hoc administrative support to the broader team as needed

Qualifications

• 2–3 years of administrative or executive assistant experience in a fast-paced corporate environment
• Experience supporting multiple executives simultaneously preferred
• Background in finance, banking, or professional services strongly preferred but not required
• Exceptional organizational and time management skills with the ability to prioritize effectively
• Strong written and verbal communication skills with excellent client-facing presence
• Tech-savvy and proficient in Microsoft Office and Google Workspace; familiarity with Concur a plus
• Energetic, proactive, and collaborative with a “no task too big or too small” mindset

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.