ROYAL OTTAWA HEALTH CARE GROUP
Campaign & Philanthropy Associate (RFT 1.0 FTE)
ROYAL OTTAWA HEALTH CARE GROUP, Prospect, Connecticut, us, 06712
$53,976 to $73,008 total salary range. Typical starting salary $53,976-$63,492 based on experience. Competitive benefits package and defined pension.
We value flexibility and collaboration. Telework program allows remote work up to two days per week. Staff onsite at least three days each week – Tuesdays and Thursdays together, plus one additional day chosen by you with manager’s approval.
About the Royal Ottawa Foundation for Mental Health At the Royal Ottawa Foundation for Mental Health, we’re helping more people reclaim their lives from mental illness and addiction. We inspire our community to give, which increases access to innovative treatments, accelerates research, and enables our colleagues across The Royal to deliver better outcomes for patients and their families. We are proud to work alongside a team that has solidified its position as a leader in mental illness and addiction care and research with a local, national, and international reach.
How We Support You In addition to contributing to meaningful work, we empower our teams to build their futures along with ours, to create a career path that is fulfilling long-term. We remain dedicated to our employees to uphold the values on which the Royal Ottawa Foundation was built: integrity, respect, and community. You will be mentored and supported by an incredible team of leaders and experts in their field.
About the Campaign and Philanthropy Associate The Campaign and Philanthropy Associate (“Associate”) plays a vital role in advancing the fundraising priorities of the Royal Ottawa Foundation for Mental Health (“Foundation”). As a member of the Philanthropy team, this role provides critical support in campaign and volunteer engagement, prospect research and donor pipeline management, and team operations and data management. The Associate ensures accurate records, clear processes, effective reporting, and coordination of budgeting and forecasting.
Key Areas of Responsibility 1. Campaign & Volunteer Engagement
Volunteer Coordination: Coordinate and track activities of volunteer leaders, ensuring clarity of assignments, follow‑ups, and outcomes.
Volunteer Action Plans: Develop and maintain volunteer action plans for Campaign Cabinet and other volunteer leaders.
Relationship Inventories: Maintain master prospect and donor inventories, organized by capacity, sector, and community, and volunteer relationships to support strategic engagement.
Logistics & Project Support: Provide administrative and logistical support for campaign planning and execution, including meetings, briefings, donor/volunteer events, and key project support.
2. Prospect Research & Pipeline Coordination
Prospect Identification: Conduct research to identify potential supporters – individuals, corporations, families, and foundations.
Donor Profiling: Develop profiles on prospects and current donors, including giving history and capacity.
Record Maintenance: Maintain accurate and up‑to‑date prospect and donor records in Raiser’s Edge, including activity tracking, opportunity updates, and call reports.
Pipeline Reporting: Generate and distribute prospect and donor reports to monitor progress and support fundraising strategy.
Clearance/De‑Clearance: Support the prospect clearance/de‑clearance process with fundraisers and leadership.
Gift Charts: Assist in maintaining gift charts and prospect lists for Cabinet and leadership use.
3. Philanthropy Team Operations
Operational Coordination: Coordinate operational needs of the Philanthropy team, including budgeting and forecasting in collaboration with the Director, Philanthropy.
Donor Engagement Support: Assist in organizing donor meetings, stewardship updates, and cultivation events.
Personalized Letters and Acknowledgements: Draft and personalize donor thank‑you letters, pledge reminders, and acknowledgements.
Pledge Fulfillment: Support pledge and gift agreement fulfillment tracking.
List Reviews: Review and prepare donor and prospect lists for mailings, invitations, and announcements.
Reporting & Analysis: Produce reports on donor activity, volunteer engagement, and campaign progress.
Database Resource: Serve as a Philanthropy team resource for Raiser’s Edge, assisting with data entry, queries, and reporting.
Data Integrity: Monitor accuracy of donor and gift records, ensuring compliance with policies.
Expense Tracking: Track team expenses and reconcile against budget allocations.
Process Support: Support processes and systems that enable efficient planning, tracking, and reporting of team activities.
4. Other Responsibilities
Compliance and Organizational Safety: Work in compliance with staff and patient/client safety practices, policies, and procedures of The Royal, and adhere to regulations, privacy policies, CRA guidelines, and ethical industry practices.
Workplace Conduct: Ensure a workplace environment consistent with The Royal’s anti‑racism, harassment, discrimination‑free practices and uphold health equity.
Collaboration: Participate in cross‑team projects, committees, and process improvement initiatives.
Additional Support: Perform other related duties as assigned.
About You Qualifications & Key Competencies
Post‑secondary education in fundraising, business administration, communications, or related field, or equivalent combination of education and experience.
2‑4 years of experience in fundraising support, donor relations, or campaign coordination. Prospect research experience is an asset.
Strong organizational and administrative skills with keen attention to detail.
Proficiency with donor databases (Raiser’s Edge experience preferred) and Microsoft products.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and collaborate as a team member.
Demonstrated commitment to equity, diversity, inclusion, and respect in the workplace.
Bilingualism (English/French) is an asset but not required.
How to Apply The Royal Ottawa Foundation thanks all applicants. Only those selected for an interview will be contacted. The Royal Ottawa Foundation is a respectful, caring and inclusive workplace. We champion accessibility, diversity and equal opportunity, welcoming all applicants, including but not limited to all religions, ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who contribute to the diversification of ideas. We are an equal opportunity employer. Upon request, accommodations for disability are available throughout the recruitment process. All applicants must provide a recent resume that clearly indicates they meet the required qualifications. To apply, please submit an application no later than November 14, 2025.
#J-18808-Ljbffr
We value flexibility and collaboration. Telework program allows remote work up to two days per week. Staff onsite at least three days each week – Tuesdays and Thursdays together, plus one additional day chosen by you with manager’s approval.
About the Royal Ottawa Foundation for Mental Health At the Royal Ottawa Foundation for Mental Health, we’re helping more people reclaim their lives from mental illness and addiction. We inspire our community to give, which increases access to innovative treatments, accelerates research, and enables our colleagues across The Royal to deliver better outcomes for patients and their families. We are proud to work alongside a team that has solidified its position as a leader in mental illness and addiction care and research with a local, national, and international reach.
How We Support You In addition to contributing to meaningful work, we empower our teams to build their futures along with ours, to create a career path that is fulfilling long-term. We remain dedicated to our employees to uphold the values on which the Royal Ottawa Foundation was built: integrity, respect, and community. You will be mentored and supported by an incredible team of leaders and experts in their field.
About the Campaign and Philanthropy Associate The Campaign and Philanthropy Associate (“Associate”) plays a vital role in advancing the fundraising priorities of the Royal Ottawa Foundation for Mental Health (“Foundation”). As a member of the Philanthropy team, this role provides critical support in campaign and volunteer engagement, prospect research and donor pipeline management, and team operations and data management. The Associate ensures accurate records, clear processes, effective reporting, and coordination of budgeting and forecasting.
Key Areas of Responsibility 1. Campaign & Volunteer Engagement
Volunteer Coordination: Coordinate and track activities of volunteer leaders, ensuring clarity of assignments, follow‑ups, and outcomes.
Volunteer Action Plans: Develop and maintain volunteer action plans for Campaign Cabinet and other volunteer leaders.
Relationship Inventories: Maintain master prospect and donor inventories, organized by capacity, sector, and community, and volunteer relationships to support strategic engagement.
Logistics & Project Support: Provide administrative and logistical support for campaign planning and execution, including meetings, briefings, donor/volunteer events, and key project support.
2. Prospect Research & Pipeline Coordination
Prospect Identification: Conduct research to identify potential supporters – individuals, corporations, families, and foundations.
Donor Profiling: Develop profiles on prospects and current donors, including giving history and capacity.
Record Maintenance: Maintain accurate and up‑to‑date prospect and donor records in Raiser’s Edge, including activity tracking, opportunity updates, and call reports.
Pipeline Reporting: Generate and distribute prospect and donor reports to monitor progress and support fundraising strategy.
Clearance/De‑Clearance: Support the prospect clearance/de‑clearance process with fundraisers and leadership.
Gift Charts: Assist in maintaining gift charts and prospect lists for Cabinet and leadership use.
3. Philanthropy Team Operations
Operational Coordination: Coordinate operational needs of the Philanthropy team, including budgeting and forecasting in collaboration with the Director, Philanthropy.
Donor Engagement Support: Assist in organizing donor meetings, stewardship updates, and cultivation events.
Personalized Letters and Acknowledgements: Draft and personalize donor thank‑you letters, pledge reminders, and acknowledgements.
Pledge Fulfillment: Support pledge and gift agreement fulfillment tracking.
List Reviews: Review and prepare donor and prospect lists for mailings, invitations, and announcements.
Reporting & Analysis: Produce reports on donor activity, volunteer engagement, and campaign progress.
Database Resource: Serve as a Philanthropy team resource for Raiser’s Edge, assisting with data entry, queries, and reporting.
Data Integrity: Monitor accuracy of donor and gift records, ensuring compliance with policies.
Expense Tracking: Track team expenses and reconcile against budget allocations.
Process Support: Support processes and systems that enable efficient planning, tracking, and reporting of team activities.
4. Other Responsibilities
Compliance and Organizational Safety: Work in compliance with staff and patient/client safety practices, policies, and procedures of The Royal, and adhere to regulations, privacy policies, CRA guidelines, and ethical industry practices.
Workplace Conduct: Ensure a workplace environment consistent with The Royal’s anti‑racism, harassment, discrimination‑free practices and uphold health equity.
Collaboration: Participate in cross‑team projects, committees, and process improvement initiatives.
Additional Support: Perform other related duties as assigned.
About You Qualifications & Key Competencies
Post‑secondary education in fundraising, business administration, communications, or related field, or equivalent combination of education and experience.
2‑4 years of experience in fundraising support, donor relations, or campaign coordination. Prospect research experience is an asset.
Strong organizational and administrative skills with keen attention to detail.
Proficiency with donor databases (Raiser’s Edge experience preferred) and Microsoft products.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and collaborate as a team member.
Demonstrated commitment to equity, diversity, inclusion, and respect in the workplace.
Bilingualism (English/French) is an asset but not required.
How to Apply The Royal Ottawa Foundation thanks all applicants. Only those selected for an interview will be contacted. The Royal Ottawa Foundation is a respectful, caring and inclusive workplace. We champion accessibility, diversity and equal opportunity, welcoming all applicants, including but not limited to all religions, ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who contribute to the diversification of ideas. We are an equal opportunity employer. Upon request, accommodations for disability are available throughout the recruitment process. All applicants must provide a recent resume that clearly indicates they meet the required qualifications. To apply, please submit an application no later than November 14, 2025.
#J-18808-Ljbffr