Executive Assistant Job at Vinmar International in Houston

Executive Assistant

As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. Your responsibilities will include a wide range of administrative tasks, from managing schedules to assisting with travel arrangements. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment.

Key Responsibilities

• Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling.
• Assist with the preparation and processing of expense reports and financial documentation.
• Maintain filing systems and documentation, ensuring all information is organized and easily accessible.
• Act as the point of contact for incoming communications, handling phone calls and inquiries professionally.
• Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors.
• Manage office supplies and inventory, ensuring that the office is well-stocked and organized.
• Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready.
• Contribute to team projects and initiatives as needed.