Executive Assistant Job at Robert Half in San Diego

Description Our client in the tech industry is seeking a highly organized and proactive Executive Assistant to support high-level executives and streamline daily operations. This role involves managing schedules, coordinating meetings, and providing critical administrative and project support to ensure the executive team's efficiency in a fast-paced, innovative environment. The ideal candidate is detail-oriented, resourceful, and tech-savvy, with a problem-solving mindset and ability to handle high-pressure situations. Key Responsibilities:

• Manage executive calendars, appointments, and meetings to ensure optimal time management and preparation.
• Coordinate and oversee all travel arrangements, expense reporting, and itineraries for executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Prepare and edit presentations, reports, proposals, and other documentation on behalf of executives.
• Organize and manage meetings, including scheduling, agenda preparation, taking minutes, and following up on action items.
• Handle sensitive and confidential information with discretion and professionalism.
• Conduct research to support executive decision-making and provide insights on business trends and initiatives.
• Collaborate with other departments to support cross-functional projects and ensure smooth, organized workflows.
• Utilize technology tools to streamline administrative tasks, including CRM systems, document collaboration platforms, and workflow automation tools.
• Assist with ad hoc tasks to meet executive and organizational priorities.

Requirements

• Bachelor's degree in business administration, communications, or a related field preferred; equivalent work experience considered.
• 5+ years of proven experience as an Executive Assistant supporting senior executives in fast-paced environments.
• Strong proficiency with technology tools and platforms, including Microsoft Office Suite (Excel, PowerPoint, Outlook) and other software such as Slack, Trello, Zoom, or Google Workspace.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Superior communication skills (written and verbal) with excellent attention to detail.
• Familiarity with project management and workflow automation tools is a plus.
• Ability to stay composed and flexible under pressure while solving complex problems.
• Experience in the technology industry or supporting tech founders/executives is highly desirable.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .