Inside Higher Ed
Program Associate - UBA / Dedman College of Hospitality
Inside Higher Ed, Tallahassee, Florida, us, 32318
Program Associate – UBA / Dedman College of Hospitality
Job ID:
61401 Location:
Tallahassee, FL Employment type:
Full Time Responsibilities
Serve as the HR Departmental Representative for the Dedman College of Hospitality, processing transactional activities including recruiting, hiring, terminations, personnel actions, and position description updates. Assist new employees with onboarding, complete I‑9 forms, and submit all supporting documentation to complete hiring processes and separations. Maintain departmental tracking spreadsheets and monitor HR transactions for accuracy and completion. Monitor time approvals, verify actives, cost center reports and payroll certifications utilizing departmental backup documentation. Prepare routine faculty contracts and support the entry of Assignment of Responsibility forms and effort certifications. Attend HR and administrative meetings to stay informed of University updates. Share relevant information with College leadership and staff. Provide guidance on routine administrative matters and refer complex issues to senior personnel. Provide administrative operational support for the DCH office, including maintaining calendars, scheduling rooms, responding and providing information to faculty and staff, submitting facilities work orders, managing and ordering supplies, and mail. Assist in making recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assist with scheduling and oversight of OPS and Federal Work Study (FWS). Support purchasing activities utilizing a University p‑card, including but not limited to Faculty Data Collection fees, conference sponsorships, and HR external advertising in accordance with established guidelines. Handle office key security and card swipe building access. Coordinate the collection of syllabi and faculty evaluation materials and assist with scheduling faculty meetings. Help disseminate University and Dean’s Office communications by following established procedures. Maintain records and data for the College, ensuring accuracy and compliance with retention policies. During peak times assist with purchasing, travel, and accounts payable functions. Assist with initiating requisitions, submitting travel authorizations and reimbursements, and tracking invoices through completion. Ensure transactions are processed accurately and in compliance with University policies and refer complex issues to designated staff for resolution. Qualifications
A high school diploma or equivalent and four years of experience. (Post‑high‑school education and/or experience may substitute at a comparable rate.) Preferred Qualifications
Bachelor’s degree or higher in Business, Hospitality, or a closely related field, and prior experience working within a higher education setting. Proficiency with OMNI/PeopleSoft systems and a strong grasp of university policies, procedures, principles, and practices, with the ability to interpret and apply them effectively in a professional context. University Information
Florida State University is a leading research university that promotes knowledge in the sciences, technology, arts, humanities, and professions. Founded in 1851, FSU is the oldest continuous site of higher education in Florida and offers a vibrant academic and professional community. Anticipated Salary Range
Starting at $36,250, commensurate with education and experience. How to Apply
If qualified and interested, apply at
https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service. Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Veterans' Preference applies to University Support Personnel System (USPS) positions only. Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
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Job ID:
61401 Location:
Tallahassee, FL Employment type:
Full Time Responsibilities
Serve as the HR Departmental Representative for the Dedman College of Hospitality, processing transactional activities including recruiting, hiring, terminations, personnel actions, and position description updates. Assist new employees with onboarding, complete I‑9 forms, and submit all supporting documentation to complete hiring processes and separations. Maintain departmental tracking spreadsheets and monitor HR transactions for accuracy and completion. Monitor time approvals, verify actives, cost center reports and payroll certifications utilizing departmental backup documentation. Prepare routine faculty contracts and support the entry of Assignment of Responsibility forms and effort certifications. Attend HR and administrative meetings to stay informed of University updates. Share relevant information with College leadership and staff. Provide guidance on routine administrative matters and refer complex issues to senior personnel. Provide administrative operational support for the DCH office, including maintaining calendars, scheduling rooms, responding and providing information to faculty and staff, submitting facilities work orders, managing and ordering supplies, and mail. Assist in making recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assist with scheduling and oversight of OPS and Federal Work Study (FWS). Support purchasing activities utilizing a University p‑card, including but not limited to Faculty Data Collection fees, conference sponsorships, and HR external advertising in accordance with established guidelines. Handle office key security and card swipe building access. Coordinate the collection of syllabi and faculty evaluation materials and assist with scheduling faculty meetings. Help disseminate University and Dean’s Office communications by following established procedures. Maintain records and data for the College, ensuring accuracy and compliance with retention policies. During peak times assist with purchasing, travel, and accounts payable functions. Assist with initiating requisitions, submitting travel authorizations and reimbursements, and tracking invoices through completion. Ensure transactions are processed accurately and in compliance with University policies and refer complex issues to designated staff for resolution. Qualifications
A high school diploma or equivalent and four years of experience. (Post‑high‑school education and/or experience may substitute at a comparable rate.) Preferred Qualifications
Bachelor’s degree or higher in Business, Hospitality, or a closely related field, and prior experience working within a higher education setting. Proficiency with OMNI/PeopleSoft systems and a strong grasp of university policies, procedures, principles, and practices, with the ability to interpret and apply them effectively in a professional context. University Information
Florida State University is a leading research university that promotes knowledge in the sciences, technology, arts, humanities, and professions. Founded in 1851, FSU is the oldest continuous site of higher education in Florida and offers a vibrant academic and professional community. Anticipated Salary Range
Starting at $36,250, commensurate with education and experience. How to Apply
If qualified and interested, apply at
https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service. Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Veterans' Preference applies to University Support Personnel System (USPS) positions only. Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
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