Florida State University
Business Manager - UBA / National High Magnetic Field Laboratory
Florida State University, Tallahassee, Florida, us, 32318
Job Information
Job Title: Business Manager - UBA / National High Magnetic Field Laboratory
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61758
Department University Business Administrators - National High Magnetic Field Laboratory
Responsibilities
Responsible for the payables, disbursements, purchasing, contract management and the P-Card processes for the National High Magnetic Field Laboratory (NHMFL). Complies data to monitor operations and provides financial projections of these business activities for the NHMFL / University Business Administrators (UBA) Fiscal Office through maintenance and control of financial records.
Provides recommendations and works with supervisor to implement best business policies and procedures within the procurement and AP functions at the NHMFL. Ensures compliance of disbursements within the applicable rules/laws; ensures adherence to applicable policies/procedures. Assists vendors with invoice questions and serves as NHMFL point of contact for resolution of vendor payment issues.
Serves as NHMFL Contract Manager. Responsible for the development and tracking of contracts and agreements with faculty, staff, and legal counsel. Communicates with faculty, staff, and vendors to provide updates and ensure timely information sharing. Proactively notifies stakeholders of expiring contracts and agreements. Oversees the maintenance, reconciliation and accountability of departmental ledgers, including the core grant expenditure review and corrections. Reviews expenditures quarterly and investigates potential questionable or unallowable expenditures, per SRA guidelines.
Oversees auxiliary billing of NHMFL commodities to include internal and external customers. NHMFL bills customers based on usage through monthly spreadsheet uploads through the AR/PO process. Assists with any issues or errors that occur. Performs reconciliations and enters additional funding requests in BMS for applicable accounts. Makes recommendations to establish/review the auxiliary rates annually.
Prepares integrated financial reports and statements. Provides financial projections, cost, and reviews. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures that have a significant impact on NHMFL. Distributes updates of policies and creates business procedures/processes for the NHMFL/UBA Fiscal Office. Recruits, hires, trains, supervises, monitors, evaluates, and provides cross training for the NHMFL and University Business Administrators Fiscal Office staff. Attends NHMFL and UBA meetings as requested by UBA Assistant Director. Serves as the NHMFL UBA Assistant Director in their absence.
Ensures compliance with University cash handling procedures and acts as a liaison for the lab and outside stakeholders with the FSU Controller's Office. Acts as support for the set up and maintenance of the NHMFL eMarket storefront, including event ticket sales and point of sale listings. Oversees accounting distribution and reconciliation of deposit reports.
Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications The ideal candidate should have prior experience working within an academic research institution and the ability to train, mentor, and effectively manage a team to achieve organizational goals.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations This is an A&P position.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61758
Department University Business Administrators - National High Magnetic Field Laboratory
Responsibilities
Responsible for the payables, disbursements, purchasing, contract management and the P-Card processes for the National High Magnetic Field Laboratory (NHMFL). Complies data to monitor operations and provides financial projections of these business activities for the NHMFL / University Business Administrators (UBA) Fiscal Office through maintenance and control of financial records.
Provides recommendations and works with supervisor to implement best business policies and procedures within the procurement and AP functions at the NHMFL. Ensures compliance of disbursements within the applicable rules/laws; ensures adherence to applicable policies/procedures. Assists vendors with invoice questions and serves as NHMFL point of contact for resolution of vendor payment issues.
Serves as NHMFL Contract Manager. Responsible for the development and tracking of contracts and agreements with faculty, staff, and legal counsel. Communicates with faculty, staff, and vendors to provide updates and ensure timely information sharing. Proactively notifies stakeholders of expiring contracts and agreements. Oversees the maintenance, reconciliation and accountability of departmental ledgers, including the core grant expenditure review and corrections. Reviews expenditures quarterly and investigates potential questionable or unallowable expenditures, per SRA guidelines.
Oversees auxiliary billing of NHMFL commodities to include internal and external customers. NHMFL bills customers based on usage through monthly spreadsheet uploads through the AR/PO process. Assists with any issues or errors that occur. Performs reconciliations and enters additional funding requests in BMS for applicable accounts. Makes recommendations to establish/review the auxiliary rates annually.
Prepares integrated financial reports and statements. Provides financial projections, cost, and reviews. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures that have a significant impact on NHMFL. Distributes updates of policies and creates business procedures/processes for the NHMFL/UBA Fiscal Office. Recruits, hires, trains, supervises, monitors, evaluates, and provides cross training for the NHMFL and University Business Administrators Fiscal Office staff. Attends NHMFL and UBA meetings as requested by UBA Assistant Director. Serves as the NHMFL UBA Assistant Director in their absence.
Ensures compliance with University cash handling procedures and acts as a liaison for the lab and outside stakeholders with the FSU Controller's Office. Acts as support for the set up and maintenance of the NHMFL eMarket storefront, including event ticket sales and point of sale listings. Oversees accounting distribution and reconciliation of deposit reports.
Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications The ideal candidate should have prior experience working within an academic research institution and the ability to train, mentor, and effectively manage a team to achieve organizational goals.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations This is an A&P position.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr