AscendHire is hiring: Executive Assistant in New York

Overview

Executive Assistant & Office Manager — Investment Banking/Financial Services, New York, NY. Base $120-140 base Bonus/Benefits. Hybrid (M-Thursday in office and Friday remote).

The Executive Assistant & Office Manager (EA / OM) role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.

Responsibilities

• Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
• Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
• Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
• Support business development, talent acquisition and firm development efforts as needed
• Contribute to creating a high-performing and inclusive culture
• Plan New York office and firm wide events
• Serve as the culture keeper for the office
• Share and manage best practices
• Additional duties as assigned

Qualifications

• Bachelor’s degree from a top undergraduate program
• Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy
• Excellent written and verbal communication skills including strong e-mail etiquette
• High degree of maturity with a proven ability to interact with senior executives, team members and external partners
• Experience with Concur and / or Intapp preferred
• Experience with office moves and / or build outs preferred
• Ability to successfully work in a small, collaborative team environment
• Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting
• Proven track-record of success in high pressure, time-constrained environments
• Top-tier organizational skills and attention to detail
• Self-starter and entrepreneurial spirit