Executive Assistant Job at AscendHire in New York

Get AI-powered advice on this job and more exclusive features. This range is provided by AscendHire. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $120,000.00/yr - $140,000.00/yr Additional compensation types Annual Bonus, Sign-on bonus, and Stock options Direct message the job poster from AscendHire Director, Account Management-Accounting & Finance Location: New York, NY Hybrid: M-Thursday in office and Friday remote The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor’s degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track‑record of success in high pressure, time‑constrained environments Top‑tier organizational skills and attention to detail Self‑starter and entrepreneurial spirit Seniority level Associate Employment type Full‑time Job function Administrative Industries Investment Banking, Venture Capital and Private Equity Principals, and Financial Services Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave #J-18808-Ljbffr