Administrative Assistant Job at Deep Sea Atlantic NA in Boca Raton

Reports to:

Logistics Manager & Administrative Team

Location:

On-site — Boca Raton, FL area

Compensation:

$55,000 per year

Benefits:

Healthcare insurance included

Overview:

Deep Sea Atlantic North America (DSA NA)— a pioneer and market leader in the seafood industry — is seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to join our growing team.

This role is designed to support the Logistics Manager and Administrative Department by handling essential day-to-day logistics and office management tasks. The ideal candidate will be efficient, proactive, and comfortable using technology to streamline workflows. You’ll play a key role in coordinating logistics updates, supporting the warehouse team, and maintaining smooth office operations.

Responsibilities: Logistics & Operations Support

• Monitor ETA (Estimated Time of Arrival) for inbound and outbound containers, ensuring timely communication and updates.
• Assist with phone calls related to shipments, deliveries, and general inquiries.
• Monitor frozen pick‑ups with the warehouse to ensure proper coordination and execution.
• Manage frozen special order requests and coordinate with the logistics and warehouse teams for fulfillment.
• Support the Logistics Manager with scheduling, shipment documentation, and day‑to‑day operations.
• Prepare and track Bills of Lading, invoices, and shipping documentation.
• Maintain accurate records of shipments, inventory, and container tracking in company systems.

Administrative & Office Management

• Manage front desk operations, including greeting visitors and handling inquiries professionally.
• Maintain organized digital and physical filing systems for documentation and compliance.
• Oversee office supplies and ensure smooth daily operations.
• Support bookkeeping functions such as data entry, invoice tracking, and expense reports.
• Schedule meetings, manage calendars, and coordinate internal communications.
• Proofread and format correspondence, reports, and presentations for accuracy.
• Utilize Microsoft Office, Google Workspace, and company systems for daily administrative needs.
• Collaborate closely with logistics, warehouse, and administrative teams to streamline workflow.
• Assist in internal projects and communication efforts.
• Maintain professionalism, discretion, and confidentiality in all interactions.

Qualifications & Experience

• Previous experience in administrative or logistics support roles preferred.
• Technologically literate— must be confident using computers and multiple software platforms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Ability and willingness to learn specialized company software, including NetYield (seafood ERP system).
• Strong organizational, multitasking, and time‑management skills.
• Excellent verbal and written communication skills.
• Must speak fluent English; Spanish proficiency strongly preferred; French is a plus.
• Professional, dependable, and detail-oriented, with strong problem-solving skills.
• Able to thrive in a fast-paced office and logistics environment.

About Deep Sea Atlantic NA

Deep Sea Atlantic North America is a leading seafood importer and producer specializing in premium wild-caught Atlantic and Caribbean species such as snapper, grouper, corvina, kingfish, mahi‑mahi, and Caribbean spiny lobster.

With over 45 years of industry experience, DSA NA is known for its commitment to quality, sustainability, and innovation. Headquartered in Boca Raton, Florida, the company operates as a key regional hub for wholesale distribution and retail product development, serving top retailers, distributors, and foodservice clients across North America.

• Salary: $55,000 annually
• Career growth opportunities within logistics and administration
• Supportive, team-driven, and professional work environment

If you’re a motivated, bilingual, and tech-savvy professional looking to join a respected leader in the seafood industry, apply today to become part of the Deep Sea Atlantic NA team.

Job Type:

Full-time

• Health insurance
• Paid time off
• French (Preferred)
• Spanish (Required)

Referrals increase your chances of interviewing at Deep Sea Atlantic NA by 2x.