Executive Legal Secretary Job at Beacon Hill in Dallas

Beacon Hill Legal is seeking an Executive Legal Secretary to provide comprehensive administrative support to multiple attorneys within the Litigation Section of a growing commercial law firm. This full‑time, direct‑hire opportunity is located in Downtown Dallas and requires on‑site presence for the first 90 days. After the introductory period, the role offers the flexibility to work remotely one day per week.

Base pay range

$80,000.00/yr - $85,000.00/yr

Responsibilities

• Draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information
• Manage multi-document filings, ensuring proper formatting for each court and e‑filing in both State and Federal courts
• Enter and maintain case information in Court Alert
• Prepare notebooks, binders, exhibits, and other necessary documentation; organize and maintain documents in the document management system
• Assist timekeepers in meeting deadlines and keep them informed of upcoming responsibilities
• Schedule and coordinate conferences and meetings, including room bookings, video conferencing, meal arrangements, and material preparation
• Manage the billing process, including time entry and billing memos, ensuring timely closure of timekeepers' entries
• Prepare materials for client meetings and update client contact lists
• Handle travel expenses and arrangements, including airline, car, and hotel reservations
• Assist with new attorney admissions to jurisdictions, memberships outside the firm, and coordinate CLE submissions
• Sort, date, and ensure timely delivery of incoming and outgoing mail
• Prepare materials for publication or speaking engagements
• Conduct research using the internet or other web-based programs
• Ensure secretary backup support is provided as needed during scheduled time off

Requirements

• Bachelor's degree preferred
• Minimum of three (3) years' of litigation experience within a law firm required, preferably a mid‑to‑large size firm
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem), and expense software (Chrome River); experience with ECF and Texas state e‑filing systems required
• Ability to prepare complex documents using advanced word processing features
• Ability to work overtime as needed

If you have three or more years' experience with litigation as a Legal Secretary or Legal Assistant, we encourage you to apply!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)