Palmetto Moon
Position Summary
The Accounts Payable (AP) Lead is responsible for managing and overseeing the daily operations of the accounts payable function, ensuring the accurate and timely processing of invoices and payments. This role exercises independent judgment and decision‑making authority in developing, implementing, and maintaining AP procedures and controls. The AP Lead provides leadership to the AP team, supports EDI and vendor processes, and partners with cross‑functional teams to maintain accuracy, compliance, and efficiency in financial operations.
Key Responsibilities Accounts Payable Operations
Oversee and administer the full accounts payable process, ensuring timely and accurate coding, approval, and payment of invoices.
Review and approve vendor invoices, ensuring accuracy and adherence to company policies.
Coordinate with the merchant and receiving departments to ensure proper 3‑way matching of purchase orders, receipts, and invoices.
Reconcile vendor statements and resolve discrepancies or billing issues promptly, making determinations on exceptions and escalation as needed.
Ensure compliance with company policies, GAAP, and internal controls related to accounts payable.
Recommend and implement process improvements to enhance efficiency and accuracy.
EDI and Systems Management
Oversee EDI invoice processing, troubleshoot transmission errors, and coordinate with IT and vendors to resolve EDI‑related issues.
Analyze EDI workflows and recommend system or process enhancements to improve automation and data integrity.
Identify opportunities to enhance automation, streamline workflows, and improve efficiency through technology.
Vendor and Internal Relationships
Maintain positive and professional relationships with vendors, ensuring timely communication and resolution of payment inquiries.
Exercise discretion in managing vendor payment terms, prioritization of disbursements, and resolution of complex vendor disputes.
Collaborate with procurement, receiving, and accounting teams to align AP practices with broader company objectives.
Reporting, Compliance, and Audit
Assist with month‑end and year‑end closing activities, including accruals and reconciliations.
Support internal and external audits by preparing and providing necessary documentation and schedules.
Ensure accurate record‑keeping and adherence to retention policies.
Evaluate compliance requirements and make recommendations to strengthen internal controls and mitigate financial risk.
Leadership and Team Development
Train, mentor, and guide AP team members to promote accuracy, consistency, and accountability.
Provide ongoing feedback, performance support, and professional development opportunities.
Lead by example in maintaining confidentiality, exercising sound judgment, and upholding company policies and ethical standards.
Contribute to department strategy by advising management on process efficiencies, system enhancements, and vendor relations.
Qualifications Education
Bachelor’s degree in Accounting, Finance, or related field preferred.
Experience
5‑7 years of progressive accounts payable experience; at least 1 year in a lead or supervisory role.
Strong working knowledge of EDI systems for invoice and purchase order processing (e.g., SPS Commerce, TrueCommerce, or similar).
Industry Experience: Retail or multi‑location business experience strongly preferred.
Technical Skills
Proficiency with accounting software (e.g., NetSuite, Microsoft Dynamics, or similar ERP systems).
Strong Excel skills (pivot tables, lookups, etc.).
Familiarity with automated AP systems and digital invoice processing.
Soft Skills
Excellent attention to detail and organizational skills.
Strong communication and vendor relationship management.
Ability to work in a fast‑paced, deadline‑driven retail environment.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industries Retail
Referrals increase your chances of interviewing at Palmetto Moon by 2x
Charleston, South Carolina Metropolitan Area $90,000 - $130,000 5 days ago
#J-18808-Ljbffr
Key Responsibilities Accounts Payable Operations
Oversee and administer the full accounts payable process, ensuring timely and accurate coding, approval, and payment of invoices.
Review and approve vendor invoices, ensuring accuracy and adherence to company policies.
Coordinate with the merchant and receiving departments to ensure proper 3‑way matching of purchase orders, receipts, and invoices.
Reconcile vendor statements and resolve discrepancies or billing issues promptly, making determinations on exceptions and escalation as needed.
Ensure compliance with company policies, GAAP, and internal controls related to accounts payable.
Recommend and implement process improvements to enhance efficiency and accuracy.
EDI and Systems Management
Oversee EDI invoice processing, troubleshoot transmission errors, and coordinate with IT and vendors to resolve EDI‑related issues.
Analyze EDI workflows and recommend system or process enhancements to improve automation and data integrity.
Identify opportunities to enhance automation, streamline workflows, and improve efficiency through technology.
Vendor and Internal Relationships
Maintain positive and professional relationships with vendors, ensuring timely communication and resolution of payment inquiries.
Exercise discretion in managing vendor payment terms, prioritization of disbursements, and resolution of complex vendor disputes.
Collaborate with procurement, receiving, and accounting teams to align AP practices with broader company objectives.
Reporting, Compliance, and Audit
Assist with month‑end and year‑end closing activities, including accruals and reconciliations.
Support internal and external audits by preparing and providing necessary documentation and schedules.
Ensure accurate record‑keeping and adherence to retention policies.
Evaluate compliance requirements and make recommendations to strengthen internal controls and mitigate financial risk.
Leadership and Team Development
Train, mentor, and guide AP team members to promote accuracy, consistency, and accountability.
Provide ongoing feedback, performance support, and professional development opportunities.
Lead by example in maintaining confidentiality, exercising sound judgment, and upholding company policies and ethical standards.
Contribute to department strategy by advising management on process efficiencies, system enhancements, and vendor relations.
Qualifications Education
Bachelor’s degree in Accounting, Finance, or related field preferred.
Experience
5‑7 years of progressive accounts payable experience; at least 1 year in a lead or supervisory role.
Strong working knowledge of EDI systems for invoice and purchase order processing (e.g., SPS Commerce, TrueCommerce, or similar).
Industry Experience: Retail or multi‑location business experience strongly preferred.
Technical Skills
Proficiency with accounting software (e.g., NetSuite, Microsoft Dynamics, or similar ERP systems).
Strong Excel skills (pivot tables, lookups, etc.).
Familiarity with automated AP systems and digital invoice processing.
Soft Skills
Excellent attention to detail and organizational skills.
Strong communication and vendor relationship management.
Ability to work in a fast‑paced, deadline‑driven retail environment.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industries Retail
Referrals increase your chances of interviewing at Palmetto Moon by 2x
Charleston, South Carolina Metropolitan Area $90,000 - $130,000 5 days ago
#J-18808-Ljbffr