Salas O'Brien is hiring: Administrative Assistant in Nashville

About Us

Founded in 1975, Salas O’Brien is an employee‑owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We design lasting solutions for pressing challenges across a variety of industries, offering integrated engineering and consulting services in data centers, healthcare, science and technology, high‑rise buildings, clean energy, education, infrastructure, robotics, and more. Our technical expertise is paired with a dedicated team of business development, human resources, finance, accounting, IT, and marketing professionals who bring our commitments to life daily.

Job Summary

The Administrative Assistant will be working in our Nashville office with a multi‑disciplinary design team. This role includes project coordination, internal and external communication, and meticulous attention to detail.

Responsibilities

• Work with multiple internal and external project managers/engineers in a team setting.
• Produce letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, proposals, specifications, tables, contracts, and forms as requested by team personnel.
• Format and proofread professional correspondence, technical and non‑technical reports, and project proposals.
• File correspondence and other records.
• Manage and prioritize multiple deadlines.
• Understand project fees/expenses and different types of project fees (hourly, fixed fee, reimbursable) used across multiple projects.
• Prepare miscellaneous spreadsheets, charts, and other tools as needed for project assistance.
• Verify and correct formatting in CSI Engineering specifications.
• Track, enter, and draft/edit submittals and RFIs from contractors.

Qualifications and Experience

• Bachelor’s Degree preferred.
• Experience in Architecture/Engineering/Construction (A/E/C) preferred.

Benefits

This role is also eligible for performance‑based bonuses and a comprehensive U.S.‑based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Travel

No

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, provincial, or local laws. Salas O’Brien will accommodate the disability‑related needs of applicants as required by law.

Seniority Level

Entry level

Employment Type

Part‑time

Job Function

Project Management, Design, and Engineering

Industries

Design Services

Location

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