Executive Assistant Job at California Staffing in San Diego

Executive Assistant

Robert Half is seeking a highly-skilled and resourceful Executive Assistant to provide high-level administrative support to a senior executive or leadership team within a fast-paced, dynamic organization. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to ensure day-to-day operations run smoothly. This is a fantastic opportunity for a candidate with excellent organizational and communication skills who thrives on managing details and anticipating needs.

Key Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements, both domestic and international.
• Prepare, edit, and organize professional correspondence, reports, presentations, and other communications.
• Serve as a gatekeeper, handling incoming calls, emails, and meeting requests for the executive.
• Plan and coordinate events, conferences, and other leadership engagements, ensuring a seamless experience.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Conduct research and compile data to support executive decision-making and project planning.
• Liaise between internal departments and external stakeholders on behalf of the executive.
• Oversee special projects, ensuring timely completion and adherence to organizational goals.
• Provide mentoring or guidance to junior administrative staff, as necessary.

Requirements

• Experience : 5+ years of experience as an administrative or executive assistant supporting senior management.
• Education : Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Tech Skills : Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools like Zoom, Slack, or project management platforms (e.g., Trello, Asana).
• Communication : Exceptional verbal and written communication skills, including professional correspondence and interpersonal interactions.
• Organizational Skills : Outstanding time management abilities with a proven track record of successfully managing complex schedules and prioritizing tasks.
• Problem-Solving : Strategic thinker who can troubleshoot issues and handle situations independently.

Preferred Qualifications

• Certifications : Certified Administrative Professional (CAP) or Microsoft Office Specialist certifications are a plus.
• Event Planning : Experience coordinating events or managing logistics for senior-level meetings.
• Project Support : Experience supporting cross-functional projects or managing workflow automation tools.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.

Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. 2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans.