Career Group is hiring: Executive Assistant in New York

Career Group provided pay range

Base pay range: $150,000.00/yr - $165,000.00/yr

Executive Assistant

A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.

Salary commensurate with experience: $150-165k base + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match

Location Onsite 5 days/week in Midtown East NYC

Hours Generally 8am-5:30pm, flexible evenings/weekends depending on executive needs

Responsibilities

• Manage the complex Outlook calendars for two senior executives
• Respond promptly to inquiries and act as gatekeeper for all requests
• Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments
• Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences
• Arrange intensive travel schedules, including roadshows, marketing trips, and private charters
• Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed
• Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies

Qualifications

• 10+ years of EA experience in financial services
• Proactive problem solver who anticipates challenges and addresses them before they arise; works well in a team environment
• Excellent written and verbal communication skills
• Highly adaptable, thriving in a dynamic environment with competing priorities
• Ability to perform duties with the highest level of confidentiality and professional integrity
• Strong attention to detail and organizational skills
• Comfortable engaging with senior management on a regular basis
• Willingness to learn about and keep up to date with new technologies and programs
• Familiarity with Concur

Please submit your resume to apply!

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative