Executive Assistant Job at HAIL Partners in New York

This range is provided by HAIL Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $137,000.00/yr

Direct message the job poster from HAIL Partners

HAIL Partners is working with a global, highly progressive Private Equity firm based in MidTown. The firm is looking for a high-performing Executive Assistant who will support a Partner plus 2/3 other executives. This is a fast‑paced and dynamic environment where no two days are the same, ideal for a proactive EA who thrives on challenge, flexibility, and autonomy.

Responsibilities:

• Manage complex and constantly changing calendars, coordinating heavy scheduling across numerous calendars and international time zones
• Coordinate international travel arrangements, including multi‑stop itineraries and varied modes of transport.
• Anticipate needs and bring structure, helping the team operate efficiently.
• Takes ownership of key team events and business‑critical meetings, such as offsites and strategic planning sessions.
• Act as a central point of contact between senior leaders and a range of internal and external stakeholders, including portfolio companies, investors, and board members.
• Liaise confidently across internal teams and external stakeholders, maintaining discretion and professionalism at all times.
• Support broader team initiatives and contribute to a positive, high‑performance culture.
• Collaborate with other Executive Assistants to provide seamless team support.
• Handle administrative processes including expense and invoice management (SAP Concur) and updating CRM systems.

Requirements:

• 5+ years of Administrative/Executive support experience, ideally in Private Equity, or broader financial services. Working in a fast‑paced environment is essential.
• Proven experience partnering strategically with senior executives and driving process improvements.
• Demonstrate strong understanding of executive and business priorities, using foresight and initiative to proactively manage time and workload effectively.
• A true team player who thrives in a collaborative EA environment.
• Strong time management and prioritization, adept at handling conflicting priorities.
• Autonomous decision‑making: Operates independently, solving complex problems and developing practical, solution‑focused plans.
• Competitive discretionary bonus
• 30 days PTO
• Hybrid Working Model (2‑3 days a week in the office)
• Closure over holiday period

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries: Investment Management, Venture Capital and Private Equity Principals, and Financial Services

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Inferred benefits

• Medical insurance
• 401(k)
• Paid maternity leave
• Child care support

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