Real Estate Legal Assistant

Job Description

Position Overview

Adams & Martin Group has partnered with a prestigious West Los Angeles law firm that is seeking a

Real Estate Legal Assistant

to support attorneys and paralegals within its busy

Real Estate and Corporate Practice Groups . This role is ideal for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys handling all aspects of transactional support. Responsibilities

Prepare and format legal documents and correspondence related to commercial real estate transactions. Create and maintain

critical date checklists

for purchase, sale, and loan agreements. Assist in preparation of

closing binders

and organize transaction files. Calendar key dates

and deadlines for real estate matters using Outlook. Manage and compile

signature pages

for clients, title companies, and third parties. Coordinate document deliveries via

messenger, courier, and overnight services

(FedEx, GLS, etc.). Redline and proofread

transactional documents, correspondence, and agreements. Prepare

expense reimbursements and check requests

for attorneys. Format large legal documents using firm templates and macros. Upload and maintain electronic and hard copy files in the

document management system (NetDocs) . Track outstanding items and assist in deal management from inception to closing. Provide

backup support

to the Corporate team, including entity formation, foreign qualifications, and filing evidence. Order

Good Standing Certificates

and corporate/LLC documentation. Set up documents for client execution through

DocuSign . Schedule, coordinate, and confirm

meetings, calls, and closings . Provide limited

executive assistant support

to attorneys, as needed. Qualifications Minimum

5 years of legal administrative experience , preferably in

real estate or corporate transactional law . Fundamental knowledge of

acquisition, sale, and loan documents . Exceptional organizational skills and ability to handle multiple priorities under tight deadlines. Strong communication skills, both written and verbal. Advanced proficiency in

Microsoft Word

(styles, redlines, formatting, TOC/TOA),

Outlook ,

PowerPoint , and

Adobe Acrobat ; basic

Excel

a plus. Experience with

NetDocs

or similar document management systems preferred. Notary Public

certification or willingness to obtain one preferred. Professional, team-oriented attitude and a high level of attention to detail. Required Work Hours

Monday - Friday, first shift.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -102025-407344