DSV - Global Transport and Logistics
Administrative Specialist, Talent Acquisition
DSV - Global Transport and Logistics, Fort Worth, Texas, United States, 76102
Administrative Specialist, Talent Acquisition
DSV - Global Transport and Logistics is seeking an Administrative Specialist to support the Talent Acquisition (TA) function across multiple divisions (Road, Air & Sea, Contract Logistics). The role is based in the USA – Dallas-Fort Worth International Airport, Grapevine, TX.
Overview The Administrative Specialist ensures operational efficiency of the TA function by providing administrative and coordination support to recruiters, managing external staffing agency agreements, overseeing compliance tracking, and maintaining accurate recruitment data and documentation.
Responsibilities
Provide day‑to‑day administrative support to the Talent Acquisition team across multiple divisions.
Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation.
Support requisition creation and posting within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies.
Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost‑per‑hire, time‑to‑fill).
Prepare and distribute weekly and monthly TA reports for leadership and HR partners.
Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals.
Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates.
Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests.
Assist with career fair coordination, event registration, materials, and logistical setup when required.
Maintain all confidential recruitment records in compliance with DSV’s global HR data standards and applicable employment laws.
Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency.
Audit files and system records to maintain data integrity within ATS and shared HR systems.
Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information.
Skills & Competencies
Strong organizational and administrative skills with excellent attention to detail.
Ability to handle multiple priorities and meet deadlines in a fast‑paced environment.
Excellent written and verbal communication skills.
Strong analytical and reporting abilities.
Experience with HR systems or Applicant Tracking Systems (ATS) preferred.
High level of professionalism, discretion, and confidentiality.
Collaborative and customer‑service oriented mindset.
Strong problem‑solving and follow‑through abilities.
Educational Background / Experience / Qualifications
Associate or Bachelor’s degree in Business Administration, Human Resources, or related field preferred; equivalent administrative experience considered.
1+ years of experience in an HR, recruiting, procurement, or administrative support capacity preferred.
Experience in a logistics, transportation, or supply chain environment a plus.
Language Skills
Business fluent in English.
Preferably good command of local language.
Computer Literacy
Highly proficient in Microsoft Office Software (Excel, Word, PowerPoint, and others).
Experience working with sourcing tools and Applicant Tracking Systems.
Physical And/or Mental Requirements / Working Conditions Employee is frequently required to stand, walk, and use hand and eye coordination. Requires close vision, depth perception, and the ability to adjust focus.
Work Hours and Environment Monday – Friday, 8:30 AM – 5:30 PM. Working beyond these hours may be required by business needs.
At-Will Employment DSV Air & Sea Inc. employees are hired for an undefined period of time as "at-will" employees. Termination may occur for any reason that does not violate applicable law. Employees also retain the right to terminate at any time.
Legal Notice / EEO DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, or any other characteristic protected by applicable federal, state or local law. To request special assistance or accommodation while applying, contact Human Resources at
hr@us.dsv.com . DSV reserves the right to defer or close a vacancy at any time.
Fraud Alert DSV will never request a chat interview or solicit funds from applicants or employees. We do not require any form of payment and will not ask for personal financial information such as credit card or bank account numbers. Our recruiters have an
@dsv.com
or
@us.dsv.com
email address. If you question the legitimacy of any DSV job posting, please reach out to
hr@us.dsv.com .
#J-18808-Ljbffr
Overview The Administrative Specialist ensures operational efficiency of the TA function by providing administrative and coordination support to recruiters, managing external staffing agency agreements, overseeing compliance tracking, and maintaining accurate recruitment data and documentation.
Responsibilities
Provide day‑to‑day administrative support to the Talent Acquisition team across multiple divisions.
Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation.
Support requisition creation and posting within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies.
Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost‑per‑hire, time‑to‑fill).
Prepare and distribute weekly and monthly TA reports for leadership and HR partners.
Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals.
Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates.
Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests.
Assist with career fair coordination, event registration, materials, and logistical setup when required.
Maintain all confidential recruitment records in compliance with DSV’s global HR data standards and applicable employment laws.
Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency.
Audit files and system records to maintain data integrity within ATS and shared HR systems.
Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information.
Skills & Competencies
Strong organizational and administrative skills with excellent attention to detail.
Ability to handle multiple priorities and meet deadlines in a fast‑paced environment.
Excellent written and verbal communication skills.
Strong analytical and reporting abilities.
Experience with HR systems or Applicant Tracking Systems (ATS) preferred.
High level of professionalism, discretion, and confidentiality.
Collaborative and customer‑service oriented mindset.
Strong problem‑solving and follow‑through abilities.
Educational Background / Experience / Qualifications
Associate or Bachelor’s degree in Business Administration, Human Resources, or related field preferred; equivalent administrative experience considered.
1+ years of experience in an HR, recruiting, procurement, or administrative support capacity preferred.
Experience in a logistics, transportation, or supply chain environment a plus.
Language Skills
Business fluent in English.
Preferably good command of local language.
Computer Literacy
Highly proficient in Microsoft Office Software (Excel, Word, PowerPoint, and others).
Experience working with sourcing tools and Applicant Tracking Systems.
Physical And/or Mental Requirements / Working Conditions Employee is frequently required to stand, walk, and use hand and eye coordination. Requires close vision, depth perception, and the ability to adjust focus.
Work Hours and Environment Monday – Friday, 8:30 AM – 5:30 PM. Working beyond these hours may be required by business needs.
At-Will Employment DSV Air & Sea Inc. employees are hired for an undefined period of time as "at-will" employees. Termination may occur for any reason that does not violate applicable law. Employees also retain the right to terminate at any time.
Legal Notice / EEO DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, or any other characteristic protected by applicable federal, state or local law. To request special assistance or accommodation while applying, contact Human Resources at
hr@us.dsv.com . DSV reserves the right to defer or close a vacancy at any time.
Fraud Alert DSV will never request a chat interview or solicit funds from applicants or employees. We do not require any form of payment and will not ask for personal financial information such as credit card or bank account numbers. Our recruiters have an
@dsv.com
or
@us.dsv.com
email address. If you question the legitimacy of any DSV job posting, please reach out to
hr@us.dsv.com .
#J-18808-Ljbffr