North Bridge Staffing Group is hiring: Executive Assistant in Chicago

Overview Executive Assistant – Investment Management Firm Chicago, IL | Hybrid (Tuesday–Thursday in office) Full-time | Permanent About the Firm Our client is a leading global investment management firm with a newly launched business venture focused on expanding access to its products for a broader investor base. This entrepreneurial arm operates like a start-up within the firm’s established infrastructure — combining the energy of a high-growth environment with the stability and benefits of a global platform. The Role We’re seeking a polished, proactive, and career-driven Executive Assistant to support a senior executive leading this new business line, as well as a small team of sales professionals across multiple U.S. time zones. This is a highly visible role requiring exceptional organizational skills, judgment, and communication. The ideal candidate thrives in fast-paced, dynamic environments and takes pride in anticipating needs before they arise. Key Responsibilities Provide comprehensive administrative support to a senior executive with heavy domestic travel and client engagement. Manage complex calendars, meeting logistics, and time-zone coordination for a dispersed national team. Handle all travel arrangements and itineraries, ensuring seamless execution and proactive problem-solving. Process expense reports accurately and on time. Oversee inbox management — prioritizing, tracking, and following up on key communications. Prepare daily and weekly schedules, meeting materials, and executive briefings. Partner closely with operations leadership to coordinate onboarding, internal events, and general administrative workflow. Maintain discretion and professionalism while liaising with senior internal stakeholders and external partners. Serve as a culture carrier and organizational hub within an evolving, entrepreneurial division. Qualifications Minimum of 5+ years of experience supporting senior-level executives; experience with teams across multiple time zones strongly preferred. Prior background in finance, investment management, or professional services helpful but not required. Bachelor’s degree or equivalent professional experience. Exceptional organizational, communication, and interpersonal skills. Confident, composed, and resilient — able to handle high expectations and shifting priorities with ease. High emotional intelligence and a true “career EA” mindset — someone who takes ownership of the executive’s success. Tech-savvy and comfortable operating within a hybrid work environment. Details Schedule: Tuesday–Thursday in office; flexibility to come in additional days as needed. Compensation: Base salary range of $110,000–$130,000 , plus discretionary annual bonus and comprehensive benefits. Start Date: ASAP #J-18808-Ljbffr