Kelly
Kelly is currently seeking an experienced, detail-oriented, and self-driven Executive Administrative Assistant to join a long-term team in the Houston, Texas area!
Primary Responsibilities:
- Providing cross-functional support to Engineering team Leaders, spanning across global locations.
- Managing extensive calendars and strategically coordinating time-sensitive matters for multiple leaders.
- Arranging domestic and international business travel.
- Completing expense reports and ensuring compliance with guidelines.
- Maintaining distribution lists and organizational charts.
- Coordinating large group meetings and ensuring visitor access.
- Onboarding new hires and setting up office space.
- Ordering materials and supplies.
- Maintain and regularly update the Department SharePoint page with the latest information and resources.
- Prepare and meticulously proofread presentations, correspondence, global emails, and other critical documents.
- Handling mail, faxes, shipping, and other department requirements.
- Serving as a member of the Purchasing Office Professional (POPs) team.
Qualifications:
- Associate's degree or higher (preferred).
- 5+ years of related experience in administrative role supporting executives.
- Organized self-starter with good judgment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft applications such as Excel, Word, PowerPoint SharePoint, Teams, and Outlook.
- Comfortable presenting information to large groups of people
- Experience with the creation and manipulation of large spreadsheets.
- Ability work independently and produce quality results with minimal supervision.
- Excellent attention to detail and problem-solving skills.
- Ability to multitask, manage complex schedules, and meet deadlines.