Career Group is hiring: Administrative Assistant in Los Angeles

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $65,000.00/yr

Our client, a leading private equity firm on the westside, is seeking a sharp and resourceful Administrative Assistant to support a group of investment and operations professionals. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-driven environment.

Key Responsibilities

• Coordinate domestic and international travel, handling itineraries, bookings, and last-minute adjustments with ease.
• Prepare, edit, and polish correspondence, presentations, and client-facing materials in collaboration with internal teams.
• Manage complex calendars, schedule meetings, confirm appointments, and resolve conflicts to ensure smooth daily operations.
• Process and track detailed expense reports, reimbursements, and receipts.
• Maintain office operations — overseeing supplies, ordering lunches, managing vendor relationships, and keeping shared spaces organized.
• Serve as a point of contact for building management and external service providers to ensure facilities run seamlessly.
• Contribute to special projects and team initiatives as assigned.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational abilities and exceptional attention to detail.
• Discretion, professionalism, and sound judgment in handling confidential matters.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience coordinating travel and managing expenses in a corporate setting.
• A self-starter who takes ownership and anticipates needs before they arise.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.