Career Group is hiring: Administrative Assistant in Los Angeles

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $95,000.00/yr

Our client, a prestigious global investment firm, is seeking an experienced Administrative Assistant to support a team of professionals. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly.

Key Responsibilities:

• Manage daily calendars, schedule meetings, and coordinate logistics for internal and external appointments.
• Arrange travel and handle detailed itineraries, ensuring accuracy and efficiency from start to finish.
• Process expense reports and maintain accurate records in a timely manner.
• Assist with preparing documents, reports, and presentations with strong attention to detail.
• Support client meetings and occasional events by coordinating catering, venues, and materials.
• Serve as a point of contact for internal and external communications.
• Collaborate with team members to provide backup support and ensure seamless workflow across departments.
• Take initiative on special projects and general administrative tasks as assigned.

Qualifications:

• 5+ years of administrative experience supporting senior leaders or teams.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Professionalism, discretion, and strong attention to detail.
• A proactive mindset with the ability to anticipate needs and adapt to changing priorities.

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Employment type: Full-time

Job function: Administrative

Industries: Staffing and Recruiting