Port of Portland
The Port of Portland is hiring an
Administrative Coordinator II
We’re looking for a highly organized and proactive
Administrative Coordinator II
to provide administrative support across the Port’s Small Business Opportunities (SBO) department. The role ensures smooth operations through scheduling, document and records management, financial and contract administration, while also supporting the Mentor Protégé Program (MPP) as needed.
From the hiring manager: Join a mission-driven team providing access to small business opportunities across Portland’s most visible aviation and transportation projects. In this role, you’ll support small businesses while working alongside passionate professionals who value collaboration, creativity, and growth. If you want meaningful work that strengthens our regional small business community, this is the place to be.
Responsibilities
Provide direct administrative support to SBO staff as directed by the Sr. Manager.
Coordinate meetings, schedules, events, training, and stakeholder outreach for the Mentor Protégé Program (MPP) and other small business initiatives.
Attend, prepare, and distribute meeting minutes for all MPP meetings in a timely manner. (Travel required as needed)
Manage department calendars, schedule large meetings, and provide logistical support.
Assist in routing, execution, and administration of SBO and MPP contracts, technical services, and small business agreements.
Prepare requisitions, process invoices, and manage check requests.
Using established processes, purchase goods and services under $25,000 in accordance with Port policies.
Ensure compliance with existing contracts (e.g., software licensing, hardware, maintenance support).
Full job description available upon request.
Demonstrated Skills & Abilities
Intermediate -
Skills in Port contracting, procurement, and financial systems
Intermediate -
Records management and reporting standards
Intermediate -
Administrative coordination, scheduling, and workflow management.
Intermediate -
Drafting, editing, and formatting professional documents
Intermediate
- Customer service and stakeholder engagement
Intermediate -
Multitask in a fast-paced environment.
Qualifications
A high school diploma or GED is required.
An associate’s degree in business, Public Administration, or a related field (desired).
BA/BS Preferred (additional experience may substitute for the education qualifications).
One (1) + years of progressively responsible experience in administrative support and contract administration required.
Experience with small business or workforce programs strongly preferred.
Schedule We offer a flexible hybrid schedule to support both work-life balance and team collaboration. You’ll be in the office Tuesday through Thursday, working alongside colleagues to support our various lines of business, and then enjoy the flexibility of working from home on Mondays and Fridays. We believe in fostering strong connections while also providing the balance you need to thrive both professionally and personally!
Selection Process
A minimum qualification evaluation of the education, training, and experience of submitted application packets will take place by Human Resources in November until the role closes.
A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
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Administrative Coordinator II
We’re looking for a highly organized and proactive
Administrative Coordinator II
to provide administrative support across the Port’s Small Business Opportunities (SBO) department. The role ensures smooth operations through scheduling, document and records management, financial and contract administration, while also supporting the Mentor Protégé Program (MPP) as needed.
From the hiring manager: Join a mission-driven team providing access to small business opportunities across Portland’s most visible aviation and transportation projects. In this role, you’ll support small businesses while working alongside passionate professionals who value collaboration, creativity, and growth. If you want meaningful work that strengthens our regional small business community, this is the place to be.
Responsibilities
Provide direct administrative support to SBO staff as directed by the Sr. Manager.
Coordinate meetings, schedules, events, training, and stakeholder outreach for the Mentor Protégé Program (MPP) and other small business initiatives.
Attend, prepare, and distribute meeting minutes for all MPP meetings in a timely manner. (Travel required as needed)
Manage department calendars, schedule large meetings, and provide logistical support.
Assist in routing, execution, and administration of SBO and MPP contracts, technical services, and small business agreements.
Prepare requisitions, process invoices, and manage check requests.
Using established processes, purchase goods and services under $25,000 in accordance with Port policies.
Ensure compliance with existing contracts (e.g., software licensing, hardware, maintenance support).
Full job description available upon request.
Demonstrated Skills & Abilities
Intermediate -
Skills in Port contracting, procurement, and financial systems
Intermediate -
Records management and reporting standards
Intermediate -
Administrative coordination, scheduling, and workflow management.
Intermediate -
Drafting, editing, and formatting professional documents
Intermediate
- Customer service and stakeholder engagement
Intermediate -
Multitask in a fast-paced environment.
Qualifications
A high school diploma or GED is required.
An associate’s degree in business, Public Administration, or a related field (desired).
BA/BS Preferred (additional experience may substitute for the education qualifications).
One (1) + years of progressively responsible experience in administrative support and contract administration required.
Experience with small business or workforce programs strongly preferred.
Schedule We offer a flexible hybrid schedule to support both work-life balance and team collaboration. You’ll be in the office Tuesday through Thursday, working alongside colleagues to support our various lines of business, and then enjoy the flexibility of working from home on Mondays and Fridays. We believe in fostering strong connections while also providing the balance you need to thrive both professionally and personally!
Selection Process
A minimum qualification evaluation of the education, training, and experience of submitted application packets will take place by Human Resources in November until the role closes.
A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
#J-18808-Ljbffr