Mack & Associates, Ltd.
Mack & Associates, Ltd. Pay Range
This range is provided by Mack & Associates, Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay Range $100,000.00/yr - $120,000.00/yr
A well-established financial services firm is seeking a highly organized, proactive, and dynamic Executive Assistant to support the Managing Partner and three other senior executives. This role is perfect for a motivated professional who thrives in a fast-paced environment, values discretion, and takes pride in anticipating the needs of leadership. The ideal candidate is a detail-oriented problem solver with exceptional communication skills and the ability to juggle multiple priorities seamlessly. This position offers competitive salary of $100-120K, a generous bonus, 100% paid benefits package, including health, dental, and vision insurance, paid time off, parental leave, and a 401(k) plan.
Key Responsibilities of the Executive Assistant
Coordinate domestic and international travel, crafting detailed itineraries, preparing meeting materials and agendas, and adapting to changes outside standard hours.
Support long-term projects by organizing timelines, creating action plans, and tracking progress to ensure successful outcomes.
Manage complex calendars, schedule meetings, and respond to last-minute changes with efficiency and professionalism.
Screen inquiries and requests, directing them appropriately and following up to ensure nothing falls through the cracks.
Provide comprehensive administrative support, including document management, correspondence handling, and preparation of meeting notes.
Answer and route phone calls, delivering messages promptly and courteously.
Maintain strict confidentiality while handling sensitive information.
Support the Managing Partner and three other executives with personal errands and requests, accurately submitting and reconciling travel and expense reports using the relevant systems.
Assist other administrative staff as needed and take on additional responsibilities to support team success.
Qualifications of the Executive Assistant
Bachelor’s degree or equivalent professional experience.
Minimum three years of executive-level support experience, preferably in corporate or financial services settings.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with Salesforce is a plus.
Proven ability to manage complex calendars and coordinate travel arrangements efficiently.
Skilled at handling multiple projects under tight deadlines without compromising quality or accuracy.
Exceptional organizational, decision-making, and problem-solving skills, with a strong sense of integrity, discretion, and professionalism.
Self-motivated, able to work independently, and adept at anticipating executive needs.
Excellent written and verbal communication skills, capable of engaging effectively with internal and external stakeholders.
Comfortable collaborating within a team environment and fostering positive relationships across all levels.
Seniority Level Not Applicable
Employment Type Full-time
Job Function Administrative
#J-18808-Ljbffr
Base Pay Range $100,000.00/yr - $120,000.00/yr
A well-established financial services firm is seeking a highly organized, proactive, and dynamic Executive Assistant to support the Managing Partner and three other senior executives. This role is perfect for a motivated professional who thrives in a fast-paced environment, values discretion, and takes pride in anticipating the needs of leadership. The ideal candidate is a detail-oriented problem solver with exceptional communication skills and the ability to juggle multiple priorities seamlessly. This position offers competitive salary of $100-120K, a generous bonus, 100% paid benefits package, including health, dental, and vision insurance, paid time off, parental leave, and a 401(k) plan.
Key Responsibilities of the Executive Assistant
Coordinate domestic and international travel, crafting detailed itineraries, preparing meeting materials and agendas, and adapting to changes outside standard hours.
Support long-term projects by organizing timelines, creating action plans, and tracking progress to ensure successful outcomes.
Manage complex calendars, schedule meetings, and respond to last-minute changes with efficiency and professionalism.
Screen inquiries and requests, directing them appropriately and following up to ensure nothing falls through the cracks.
Provide comprehensive administrative support, including document management, correspondence handling, and preparation of meeting notes.
Answer and route phone calls, delivering messages promptly and courteously.
Maintain strict confidentiality while handling sensitive information.
Support the Managing Partner and three other executives with personal errands and requests, accurately submitting and reconciling travel and expense reports using the relevant systems.
Assist other administrative staff as needed and take on additional responsibilities to support team success.
Qualifications of the Executive Assistant
Bachelor’s degree or equivalent professional experience.
Minimum three years of executive-level support experience, preferably in corporate or financial services settings.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with Salesforce is a plus.
Proven ability to manage complex calendars and coordinate travel arrangements efficiently.
Skilled at handling multiple projects under tight deadlines without compromising quality or accuracy.
Exceptional organizational, decision-making, and problem-solving skills, with a strong sense of integrity, discretion, and professionalism.
Self-motivated, able to work independently, and adept at anticipating executive needs.
Excellent written and verbal communication skills, capable of engaging effectively with internal and external stakeholders.
Comfortable collaborating within a team environment and fostering positive relationships across all levels.
Seniority Level Not Applicable
Employment Type Full-time
Job Function Administrative
#J-18808-Ljbffr