Mack & Associates, Ltd. is hiring: Executive Assistant in Chicago

Mack & Associates, Ltd. Pay Range

This range is provided by Mack & Associates, Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$100,000.00/yr - $120,000.00/yr

A well-established financial services firm is seeking a highly organized, proactive, and dynamic Executive Assistant to support the Managing Partner and three other senior executives. This role is perfect for a motivated professional who thrives in a fast-paced environment, values discretion, and takes pride in anticipating the needs of leadership. The ideal candidate is a detail-oriented problem solver with exceptional communication skills and the ability to juggle multiple priorities seamlessly. This position offers competitive salary of $100-120K, a generous bonus, 100% paid benefits package, including health, dental, and vision insurance, paid time off, parental leave, and a 401(k) plan.

Key Responsibilities of the Executive Assistant

• Coordinate domestic and international travel, crafting detailed itineraries, preparing meeting materials and agendas, and adapting to changes outside standard hours.
• Support long-term projects by organizing timelines, creating action plans, and tracking progress to ensure successful outcomes.
• Manage complex calendars, schedule meetings, and respond to last-minute changes with efficiency and professionalism.
• Screen inquiries and requests, directing them appropriately and following up to ensure nothing falls through the cracks.
• Provide comprehensive administrative support, including document management, correspondence handling, and preparation of meeting notes.
• Answer and route phone calls, delivering messages promptly and courteously.
• Maintain strict confidentiality while handling sensitive information.
• Support the Managing Partner and three other executives with personal errands and requests, accurately submitting and reconciling travel and expense reports using the relevant systems.
• Assist other administrative staff as needed and take on additional responsibilities to support team success.

Qualifications of the Executive Assistant

• Bachelor’s degree or equivalent professional experience.
• Minimum three years of executive-level support experience, preferably in corporate or financial services settings.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with Salesforce is a plus.
• Proven ability to manage complex calendars and coordinate travel arrangements efficiently.
• Skilled at handling multiple projects under tight deadlines without compromising quality or accuracy.
• Exceptional organizational, decision-making, and problem-solving skills, with a strong sense of integrity, discretion, and professionalism.
• Self-motivated, able to work independently, and adept at anticipating executive needs.
• Excellent written and verbal communication skills, capable of engaging effectively with internal and external stakeholders.
• Comfortable collaborating within a team environment and fostering positive relationships across all levels.

Seniority Level

Not Applicable

Employment Type

Full-time

Job Function

Administrative