Ultimate LLC
Job Description
Job Title:
Office Manager
Salary:
Up to $70k annually - DOE
Location:
Oregon City, OR
Type:
Full Time | Direct Hire | On-Site
Summary:
A local, privately held agency is seeking a passionate and driven Office Manager to lead operations supporting individuals with intellectual and developmental disabilities (IDD). This leadership role is ideal for candidates with 2-5 years of office management experience and direct exposure to the IDD community. The selected individual will be coached and supported to grow into the role, with a strong emphasis on integrity, compliance, and team empowerment.
Key Responsibilities
• Oversee daily office operations, staffing, and workflow coordination
• Ensure compliance with OARs, ODDS, HIPAA, and Medicaid billing
• Recruit, hire, and onboard qualified staff
• Maintain professional communication with families, DSPs, and state partners
• Manage systems: WellSky, Paychex, eXPRS, Dropbox, Jotform, Monday.com
• Submit weekly business metrics reports to leadership
• Facilitate team alignment
• Supervise billing, onboarding, and compliance staff
• Maintain office supplies, equipment, and vendor relationships
• Organize digital and physical filing systems
• Support budget tracking, invoice approvals, and expense reporting
• Coordinate meetings, calendars, and travel logistics
• Ensure a clean, safe, and organized office environment
• Serve as point of contact for visitors and incoming calls
Qualifications
• 2-5 years of office management experience (more experience may qualify for higher starting salary)
• Exposure to and understanding of the IDD community
• Strong leadership, communication, and organizational skills
• Experience with HR, payroll, and Medicaid billing systems
• Familiarity with WellSky, Paychex, eXPRS, Dropbox, Jotform, and Monday.com preferred
• Growth mindset and willingness to be coached
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -102025-407998
Job Title:
Office Manager
Salary:
Up to $70k annually - DOE
Location:
Oregon City, OR
Type:
Full Time | Direct Hire | On-Site
Summary:
A local, privately held agency is seeking a passionate and driven Office Manager to lead operations supporting individuals with intellectual and developmental disabilities (IDD). This leadership role is ideal for candidates with 2-5 years of office management experience and direct exposure to the IDD community. The selected individual will be coached and supported to grow into the role, with a strong emphasis on integrity, compliance, and team empowerment.
Key Responsibilities
• Oversee daily office operations, staffing, and workflow coordination
• Ensure compliance with OARs, ODDS, HIPAA, and Medicaid billing
• Recruit, hire, and onboard qualified staff
• Maintain professional communication with families, DSPs, and state partners
• Manage systems: WellSky, Paychex, eXPRS, Dropbox, Jotform, Monday.com
• Submit weekly business metrics reports to leadership
• Facilitate team alignment
• Supervise billing, onboarding, and compliance staff
• Maintain office supplies, equipment, and vendor relationships
• Organize digital and physical filing systems
• Support budget tracking, invoice approvals, and expense reporting
• Coordinate meetings, calendars, and travel logistics
• Ensure a clean, safe, and organized office environment
• Serve as point of contact for visitors and incoming calls
Qualifications
• 2-5 years of office management experience (more experience may qualify for higher starting salary)
• Exposure to and understanding of the IDD community
• Strong leadership, communication, and organizational skills
• Experience with HR, payroll, and Medicaid billing systems
• Familiarity with WellSky, Paychex, eXPRS, Dropbox, Jotform, and Monday.com preferred
• Growth mindset and willingness to be coached
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -102025-407998