Confidential Jobs is hiring: Administrative Assistant in Tampa

Job Title: Senior Administrative Assistant

Location: St. Pete, FL (Hybrid: Monday–Thursday in-office, Friday remote)

Schedule: 8:30 AM – 5:30 PM EST

Base pay range

$60,000.00/yr - $70,000.00/yr

Overview

We are seeking a highly organized and proactive Senior Administrative Assistant to support a dynamic and growing Financial Services team within our Investment Banking division in St. Pete. This role is ideal for a professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and enjoys being a key contributor to team success.

Key Responsibilities

• Provide high-level administrative support to senior leaders and team members, including calendar management, travel coordination, and expense reporting.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
• Coordinate meetings, events, and conference calls, ensuring all logistics are handled efficiently.
• Maintain and organize confidential files and records.
• Serve as a liaison between internal departments and external clients, ensuring timely and effective communication.
• Assist with onboarding new team members and managing office supplies and resources.
• Support ad hoc projects and initiatives as needed.

Qualifications

• Minimum of 3 years of administrative experience, preferably in a professional services or financial services environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High level of discretion and professionalism in handling sensitive information.
• Experience working with expense reporting software (Concur, Amex, Chrome River, etc.)

Compensation

• $60K-$70K/year DOE

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative