Legal Secretary - Litigation Job at Addison Group in Chicago

Job Title: Legal Secretary – Litigation

Location: Chicago, IL – 5 days onsite

Industry: Law Firm

Compensation: $80,000 – $90,000 annually

Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is hiring on behalf of our client, a well-established law firm in downtown Chicago, to support their litigation team. The firm values collaboration, professionalism, and attention to detail, with a close-knit administrative team.

Job Description

Our client is seeking an experienced Litigation Legal Secretary to provide administrative and clerical support to multiple attorneys and paralegals. This role requires a high level of organization, adaptability, and discretion. The ideal candidate will thrive in a fast‑paced environment, be confident in managing multiple priorities, and demonstrate strong technical skills.

Key Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, memos, and pleadings
• Assist with electronic filing for federal and state courts; provide backup support to docketing staff when needed
• Maintain attorney calendars, track deadlines, and manage scheduling for meetings and appointments
• Manage incoming and outgoing communications, including phone calls, emails, and mail
• Support attorneys and paralegals with document management, filing systems, and organization of client/matter files
• Handle billing entries, time tracking, and expense reimbursements using relevant software
• Coordinate travel arrangements and related logistics for attorneys
• Provide backup coverage for other secretaries as needed; collaborate closely with the administrative team
• Perform miscellaneous tasks to support legal staff as requested

Qualifications

• 5–7 years of experience as a Legal Secretary in a litigation-focused law firm
• Strong time management, multitasking, and organizational skills; ability to support multiple attorneys and cover for teammates
• Adaptable to varying work styles of attorneys
• Proficient in Microsoft Office Suite (Word, Excel, Outlook), including advanced Word features (tables, mail merge, styles, indexes, tables of contents)
• Experience with document management systems (iManage preferred) and billing software (Aderant or LaurelAI preferred)
• Knowledge of court filing procedures (PACER/ECF) and legal research tools (Westlaw a plus)
• Excellent proofreading skills and attention to detail
• Professional demeanor with strong communication and interpersonal skills
• Tech-savvy, confident, collaborative, and capable of working independently

Additional Details

• This is a direct hire opportunity
• Professional business casual dress code

Perks

• Collaborative and welcoming administrative team
• Opportunity to work with multiple partners and gain broad exposure in commercial litigation

Equal Opportunity Employer Statement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.