Executive Assistant Job at GemHarvest Executive Recruiting in Los Angeles

Executive Assistant to CEO and Operations Specialist

Highly Successful Financial Services Recruiting Firm

Santa Monica, CA

Overview

A highly regarded recruiting firm in the financial services space is seeking an Executive Assistant to the CEO and Operations Specialist.

This is a hands-on role for a sharp, organized, and proactive professional who thrives in a fast-moving environment. You’ll work closely with the firm’s Founder & CEO and a small, collaborative team, supporting both professional and select personal matters while helping keep projects, communications, and operations running smoothly.

Highlights

• Partner directly with the CEO to manage calendars, priorities, projects, and follow-ups
• Contribute ideas, anticipate needs, and help improve structure and efficiency in a dynamic setting
• Coordinate meetings, calls, and correspondence, preparing agendas and drafting professional follow-ups
• Assist with travel logistics, vendor coordination, and occasional personal support
• Collaborate with operations leadership to streamline internal systems and maintain data accuracy
• Maintain CRM (HubSpot) data, lists, and spreadsheets to track recruiting and business development activity
• Competitive compensation package ($90,000 - $100,000 base plus bonuses ranging from $5,000 - $25,000, and excellent benefits)

Requirements

• 4+ years of experience in an Executive Assistant or Operations role
• Exceptional organization, multitasking, and communication skills
• High comfort level with technology, spreadsheets, and process tracking
• Experience in financial services or recruiting environments is a plus