The City University of New York
Human Resources Manager (Payroll and Timekeeping Manager)
The City University of New York, New York, New York, us, 10261
Human Resources Manager (Payroll and Timekeeping Manager)
Under the direction of the Director of Human Resources, the Payroll and Timekeeping Manager oversees the College’s Payroll and Time & Leave Unit, serving over 2,500 employees. This role involves leading a team of six HR staff members to develop operational goals and implement improved processes for efficient and customer‑oriented service delivery.
Key Responsibilities
Direct payroll operations to ensure compliance with collective bargaining agreements, CUNY policies, New York State Civil Service laws, and applicable federal, state, and local regulations.
Certify and audit bi‑weekly payroll processing, ensuring accuracy in employee compensation, stipends, overpayments, and retroactive payments.
Review and update payroll data, including pay rate changes, level adjustments, and employee classifications in PayServ and CUNYfirst.
Ensure timely submission and processing of payroll actions, collaborating with University Payroll and the Office of the State Comptroller (OSC) to resolve discrepancies.
Interpret and implement salary adjustments and payroll changes mandated by collective bargaining agreements and policy updates.
Manage, train, and develop a team of six full‑time and two part‑time employees, fostering a collaborative and high‑performing work environment.
Provide guidance and professional development opportunities to ensure staff are well‑equipped to handle payroll inquiries and complex compensation matters.
Establish workflow processes to optimize efficiency, accuracy, and service delivery.
Oversee payroll audits and reconciliation processes, utilizing PayServ queries, ePAF reports, CJR reports, and Control D reports for data validation and compliance.
Run bi‑weekly, monthly, and ad‑hoc reports to track payroll discrepancies, employee classifications, and potential FICA refunds.
Develop tracking tools and custom reports to monitor payroll activities, ensuring timely resolution of payment issues and compliance with contractual obligations.
Produce reports and analyses on full‑time and part‑time employees, providing data for fiscal offices and the Office of Academic Affairs as necessary.
Respond to payroll inquiries from employees, department heads, and HR staff, providing clear and accurate guidance on compensation, deductions, and policy compliance.
Act as a liaison between the College and University Payroll, OSC, and HR departments to facilitate payroll resolutions and system updates.
Provide direct support to college leadership in resolving payroll and timekeeping matters affecting employees.
Develop and communicate payroll‑related policies, ensuring transparency and adherence to best practices.
Manage the College’s Time and Leave function, ensuring accurate tracking and processing of employee leave balances.
Evaluate and enhance existing payroll systems and processes to improve operational efficiency.
Develop digital tools and leverage technology in the creation of workflow guides, audit trackers to streamline payroll calculations and compliance monitoring.
Assist in developing and implementing policies and procedures that support the strategic goals of the Human Resources department and the College.
Represent the College on CUNY and University‑wide committees related to payroll, compensation, and HR systems.
Coordinate peak‑season responsibilities including onboarding and payroll setup for new hires, processing summer payments, and ensuring timely uploads of payroll data.
Required Systems & Software Proficiency
PayServ, CUNYfirst, ePAF, HRAssist, PRAssist
Advanced Excel and reporting tools for auditing and reconciliation purposes
Qualifications Bachelor’s Degree and six years’ related experience required.
Compensation And Benefits $109,898 – $118,070; salary commensurate with education and experience. CUNY’s benefits include health plans, retirement/pension benefits, tuition waivers for graduate study, and generous paid time off.
How To Apply Visit https://www.cuny.edu, search the vacancy by Job ID 31295 or title, and submit a resume and cover letter.
EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Location: Baruch College, New York, NY
Closing Date: November 24, 2025
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Key Responsibilities
Direct payroll operations to ensure compliance with collective bargaining agreements, CUNY policies, New York State Civil Service laws, and applicable federal, state, and local regulations.
Certify and audit bi‑weekly payroll processing, ensuring accuracy in employee compensation, stipends, overpayments, and retroactive payments.
Review and update payroll data, including pay rate changes, level adjustments, and employee classifications in PayServ and CUNYfirst.
Ensure timely submission and processing of payroll actions, collaborating with University Payroll and the Office of the State Comptroller (OSC) to resolve discrepancies.
Interpret and implement salary adjustments and payroll changes mandated by collective bargaining agreements and policy updates.
Manage, train, and develop a team of six full‑time and two part‑time employees, fostering a collaborative and high‑performing work environment.
Provide guidance and professional development opportunities to ensure staff are well‑equipped to handle payroll inquiries and complex compensation matters.
Establish workflow processes to optimize efficiency, accuracy, and service delivery.
Oversee payroll audits and reconciliation processes, utilizing PayServ queries, ePAF reports, CJR reports, and Control D reports for data validation and compliance.
Run bi‑weekly, monthly, and ad‑hoc reports to track payroll discrepancies, employee classifications, and potential FICA refunds.
Develop tracking tools and custom reports to monitor payroll activities, ensuring timely resolution of payment issues and compliance with contractual obligations.
Produce reports and analyses on full‑time and part‑time employees, providing data for fiscal offices and the Office of Academic Affairs as necessary.
Respond to payroll inquiries from employees, department heads, and HR staff, providing clear and accurate guidance on compensation, deductions, and policy compliance.
Act as a liaison between the College and University Payroll, OSC, and HR departments to facilitate payroll resolutions and system updates.
Provide direct support to college leadership in resolving payroll and timekeeping matters affecting employees.
Develop and communicate payroll‑related policies, ensuring transparency and adherence to best practices.
Manage the College’s Time and Leave function, ensuring accurate tracking and processing of employee leave balances.
Evaluate and enhance existing payroll systems and processes to improve operational efficiency.
Develop digital tools and leverage technology in the creation of workflow guides, audit trackers to streamline payroll calculations and compliance monitoring.
Assist in developing and implementing policies and procedures that support the strategic goals of the Human Resources department and the College.
Represent the College on CUNY and University‑wide committees related to payroll, compensation, and HR systems.
Coordinate peak‑season responsibilities including onboarding and payroll setup for new hires, processing summer payments, and ensuring timely uploads of payroll data.
Required Systems & Software Proficiency
PayServ, CUNYfirst, ePAF, HRAssist, PRAssist
Advanced Excel and reporting tools for auditing and reconciliation purposes
Qualifications Bachelor’s Degree and six years’ related experience required.
Compensation And Benefits $109,898 – $118,070; salary commensurate with education and experience. CUNY’s benefits include health plans, retirement/pension benefits, tuition waivers for graduate study, and generous paid time off.
How To Apply Visit https://www.cuny.edu, search the vacancy by Job ID 31295 or title, and submit a resume and cover letter.
EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Location: Baruch College, New York, NY
Closing Date: November 24, 2025
#J-18808-Ljbffr