Development Assistant

Overview The New Britain Museum of American Art is seeking a highly organized and detail-oriented individual to join our team as a full-time Development Assistant. This is an in-person position that serves as an integral member of the Development Department, providing critical support to expand the Museum's revenue sources, plan and execute special events for members and donors, and handle general administrative duties. The ideal candidate will be collaborative, possess excellent communication skills, and have a proven ability to manage multiple tasks and deadlines.

REPORTS TO:

Associate Director of Development

Full-time position

The Development Assistant is an integral member of the Development Department and provides critical support to plan and execute special events for members and donors; expand the Museum's revenue sources; and provide general administrative support to the department.

Donor Engagement & Communication

Assist with executing departmental strategies for donor communications to cultivate, solicit, steward, and thank major donors

Assist with large mailings and other fundraising and communications campaigns, including direct mail, e-mail, newsletter, and social media

Donor Events

Work with colleagues to plan and execute events such as exhibition opening receptions and dinners, membership tours, the black-tie Director's Dinner, and annual Heritage Society Brunch

Prepare invitations, guest lists, catering, décor, and follow-up as directed

Launch special programs for Premier Members

Support annual Art Party of the Year fundraising gala, including:

Auction management, including soliciting items, managing database, digital uploads, item distribution and fulfillment, gift acknowledgments

Oversee ticketing, including registrations, contribution, processing, gift receipting

In consultation with event coordinator, support logistics, volunteer recruitment and scheduling, liaise with event committee, event follow-up

Foundation and Corporate Support

Assist with research and analysis of past giving, proposal drafting and editing/preparations, submissions, and final reporting

Coordinate with interdepartmentally to ensure material is updated

Administration/Miscellaneous

Process contributions and issue tax receipts/gift acknowledgments promptly

Fulfill requests for auction/raffle donations to area non-profits

Prepare materials for meetings and take minutes as needed

Maintain hard copy and electronic files

Adhere to data entry procedures for constituent records in donor database

Maintain event supplies, monitor inventory, and manage physical upkeep of departmental areas

Other duties as assigned

Minimum Qualifications

This position is an in-person position

Bachelor's degree required; 2 years of administrative experience

Proficiency with Microsoft Office Suite, including experience with mail merges

Ability to work within a relational donor database to enter data, extract datasets, create mail merges, and generate reports

Strong organizational skills with a high attention to detail

Able to manage multiple tasks, prioritize, and meet deadlines consistently

Professional demeanor, with warm and friendly approach, confident, and comfortable working with a broad constituent base

Sensitivity handling confidential information

Collaborative outlook and strong customer service orientation, in a fast-paced work environment

Excellent verbal and written communication skills with experience editing and proofreading

Ability to work occasional evenings and weekends as needed

All applicants are subject to criminal background check prior to employment.

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